How To Fix RE069 - Order has a diff. fnds reserv. in items &1 &2 than the purchase req. &3

SAP Error Message - Details

• Message type: E = Error

• Message class: RE - Earmarked funds

• Message number: 069

• Message text: Order has a diff. fnds reserv. in items &1 &2 than the purchase req. &3

What causes this issue?

Item &V1&, account assignment number &V2& in the purchase order you are
currently processing references a different funds reservation from the
one in purchase requisition &V3&m item &V4&, which the purchase order
also references. As a purchase order can reference either a funds
reservation or a purchase requisition, it must, if referenced to a
purchase requisition, take over the funds reservation reference
specified in the purchase requisition.
If you want to refer to another funds reservation, change the document
in the purchase requisition.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RE069 - Order has a diff. fnds reserv. in items &1 &2 than the purchase req. &3 ?

  The SAP error message RE069 indicates that there is a discrepancy between the funds reservation in the items of a purchase order (PO) and the corresponding purchase requisition (PR). This typically occurs in the context of budgetary control in Public Sector Management (PSM) or when using the Funds Management (FM) module in SAP.
  Cause:
  The error arises when the funds reserved for the items in the purchase order do not match the funds reserved in the purchase requisition. This can happen due to several reasons:
  
  Manual Changes: If the amounts in the purchase order were manually changed after the purchase requisition was created, it can lead to inconsistencies.
  Different Account Assignments: If the account assignments for the purchase requisition and purchase order are different, it can cause a mismatch in the funds.
  Budget Availability Control: If the budget availability control settings are not properly configured, it may lead to discrepancies in the funds reserved.
  Multiple Items: If the purchase requisition has multiple items and only some of them are converted to a purchase order, it can lead to differences in the funds reserved.
  
  Solution:
  To resolve the RE069 error, you can take the following steps:
  
  
  Check the Purchase Requisition and Purchase Order:
  
  Compare the amounts and account assignments in both the purchase requisition and the purchase order.
  Ensure that the amounts in the purchase order match the amounts in the purchase requisition.
  
  
  
  Adjust the Purchase Order:
  
  If the purchase order amounts are incorrect, you may need to adjust them to match the purchase requisition.
  If necessary, you can also adjust the purchase requisition to reflect the correct amounts.
  
  
  
  Review Budget Availability Control Settings:
  
  Ensure that the budget availability control settings are correctly configured in the system.
  Check if the budget is available for the amounts being reserved.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like ME23N (Display Purchase Order) and ME53N (Display Purchase Requisition) to review the details of the documents.
  You can also use transaction codes like FMAVCR01 to check the budget availability.
  
  
  
  Consult with Finance Team:
  
  If you are unable to resolve the issue, consult with your finance or controlling team to ensure that the budget and funds management processes are being followed correctly.
  
  
  
  Related Information:
  
  Transaction Codes: ME23N (Display Purchase Order), ME53N (Display Purchase Requisition), FMAVCR01 (Budget Availability Control).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to funds management and budgetary control.
  Documentation: Review SAP documentation on Funds Management and Budgetary Control for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the cause of the RE069 error in SAP.