How To Fix R5581 - County &1 does not match city name &2 in country &3

SAP Error Message - Details

• Message type: E = Error

• Message class: R5 - Regional structure

• Message number: 581

• Message text: County &1 does not match city name &2 in country &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message R5581 - County &1 does not match city name &2 in country &3 ?

  The SAP error message R5581 indicates a mismatch between the county and city names in the context of address data. Specifically, it suggests that the county specified does not correspond to the city name provided within the specified country. This error typically arises during data entry or when processing address-related information in SAP.
  Cause:
  
  Data Entry Error: The most common cause is a typographical error or incorrect selection of the county or city during data entry.
  Configuration Issues: There may be issues with the configuration of the address data in the SAP system, such as incorrect mapping of counties to cities.
  Master Data Issues: The master data for either the county or city may be incomplete or incorrect, leading to mismatches.
  Geographical Changes: Changes in administrative boundaries or names that have not been updated in the SAP system can also lead to this error.
  
  Solution:
  
  Verify Data Entry: Check the entries for the county and city to ensure they are correct. Make sure that the county corresponds to the city in the specified country.
  Check Master Data: Review the master data for both the county and city in the SAP system. Ensure that they are correctly defined and linked.
  Update Configuration: If there are configuration issues, you may need to update the address configuration settings in SAP to ensure that counties and cities are correctly mapped.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on address data management and configuration.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes (like BP for Business Partner or VD01 for customer master data) to access and edit address information.
  Address Validation: Implementing address validation tools or services can help prevent such errors in the future by ensuring that entered addresses are valid and correctly formatted.
  User Training: Providing training for users on how to correctly enter and manage address data can help reduce the occurrence of such errors.
  
  By addressing the underlying causes and ensuring that data is accurately maintained, you can resolve the R5581 error and prevent it from occurring in the future.