How To Fix R1639 - Address cannot be deleted due to address usages.

SAP Error Message - Details

• Message type: E = Error

• Message class: R1 - Business Partner Messages from S_BUPA_GENERAL

• Message number: 639

• Message text: Address cannot be deleted due to address usages.

What causes this issue?

The address cannot be deleted because there are default usages for it
that cannot be deleted.

System Response

Error message

How to fix this error?

Decide which of the remaining usages for address type will be the new
default usage.
&HINWEIS&
You can delete the default usage if
no other usage for an address type exists
only one other usage for an address type exists. In this case, the
remaining usage becomes the new default usage.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R1639 - Address cannot be deleted due to address usages. ?

  The SAP error message R1639, which states "Address cannot be deleted due to address usages," typically occurs when you attempt to delete an address that is still being referenced or used in the system. This can happen in various contexts, such as customer master data, vendor master data, or other related entities where addresses are linked.
  Cause:
  The primary cause of this error is that the address you are trying to delete is still associated with one or more objects in the SAP system. These objects could include:
  
  Customer or vendor records
  Business partner records
  Sales orders, purchase orders, or contracts
  Any other documents or entities that reference the address
  
  Solution:
  To resolve this error, you need to identify and remove the dependencies associated with the address before you can delete it. Here are the steps you can take:
  
  
  Identify Usage: 
  
  Use transaction codes like SE16 or SE11 to check the database tables that might be referencing the address. Common tables include:
  
  KNA1 (Customer Master)
  LFA1 (Vendor Master)
  ADR6 (Email Addresses)
  ADR2 (Addresses)
  
  
  You can also use the transaction BP (Business Partner) to check if the address is linked to any business partners.
  
  
  
  Remove Dependencies:
  
  If you find that the address is linked to a customer or vendor, you may need to either:
  
  Change the address in the customer/vendor record to another address.
  Delete or deactivate the customer/vendor record if it is no longer needed.
  
  
  Check for any open documents (like sales orders or purchase orders) that might be using the address and either close them or change the address in those documents.
  
  
  
  Delete the Address:
  
  Once all dependencies have been resolved, you can attempt to delete the address again.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP, XD02 (Change Customer), MK02 (Change Vendor), and SE16 (Data Browser) to navigate through the data.
  Authorization: Ensure you have the necessary authorizations to make changes to customer/vendor records and addresses.
  Data Consistency: Always ensure that your changes maintain data consistency within the SAP system to avoid further issues.
  
  If you continue to face challenges, consider consulting with your SAP support team or a functional consultant who can provide more tailored assistance based on your specific SAP configuration and usage.