How To Fix R1456 - Address is still being used, but can be deleted / restricted

SAP Error Message - Details

• Message type: E = Error

• Message class: R1 - Business Partner Messages from S_BUPA_GENERAL

• Message number: 456

• Message text: Address is still being used, but can be deleted / restricted

What causes this issue?

You want to delete a BP address or restrict its validity
This BP address is still being used by
other applications, but nevertheless you can delete or restrict it.

System Response

The system issues a warning. If you confirm this message, the BP
address is deleted or its validity is restricted.

How to fix this error?

If you want to delete the BP address despite the references, confirm
the warning message by pressing <LS>Enter</>. Alternatively, you can
look at the where-used list for this BP address to ensure that the
settings in other applications have not been changed unintentionally.
&NOTE&
If a business partner is merely moving, you change the address details
directly. In this way all references are
automatically transferred to the new address.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R1456 - Address is still being used, but can be deleted / restricted ?

  The SAP error message R1456, which states "Address is still being used, but can be deleted/restricted," typically occurs when you attempt to delete or restrict an address in the SAP system that is still linked to other objects or transactions. This can happen in various modules, such as Customer Relationship Management (CRM), Sales and Distribution (SD), or Materials Management (MM).
  Cause:
  The error is triggered because the address you are trying to delete or restrict is still associated with one or more of the following:
  
  Business Partners: The address may be linked to a business partner that is still active.
  Sales Orders: The address might be referenced in open sales orders or deliveries.
  Purchase Orders: Similar to sales orders, if there are active purchase orders using the address, it cannot be deleted.
  Contracts: If there are contracts that reference the address, it will prevent deletion.
  Master Data: The address could be part of customer or vendor master data that is still in use.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Dependencies: Use transaction codes like SE16 or SE11 to check the database tables related to addresses (e.g., ADR6, KNA1, LFA1, etc.) to find out where the address is being used.
  
  
  Check Open Transactions: Review any open sales orders, purchase orders, or contracts that may be using the address. You can use transaction codes like VA03 for sales orders and ME23N for purchase orders to check for dependencies.
  
  
  Remove Dependencies: If you find that the address is linked to any active transactions, you will need to either complete, delete, or change those transactions to remove the dependency.
  
  
  Restrict Instead of Delete: If you cannot delete the address due to its usage, consider restricting it instead. This can often be done in the address management section of the relevant module.
  
  
  Consult Documentation: If you are unsure about the implications of deleting or restricting an address, consult your organization's SAP documentation or reach out to your SAP support team for guidance.
  
  
  Use Transaction Code: You can also use transaction code BP (Business Partner) to manage addresses and check their status.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP, VA03, ME23N, and SE16 for managing business partners and checking dependencies.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to delete or restrict addresses in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.