How To Fix R1254 - Sex unclear ("male", "female" or "unknown")

SAP Error Message - Details

• Message type: E = Error

• Message class: R1 - Business Partner Messages from S_BUPA_GENERAL

• Message number: 254

• Message text: Sex unclear ("male", "female" or "unknown")

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message R1254 - Sex unclear ("male", "female" or "unknown") ?

  The SAP error message R1254, which states "Sex unclear ('male', 'female' or 'unknown')", typically occurs when there is an issue with the gender data in the system. This error is often encountered in HR-related modules, particularly when dealing with employee master data or personnel records.
  Cause:
  The error is triggered when the system encounters an ambiguous or missing value for the gender field in the employee data. This can happen due to:
  
  Missing Data: The gender field is not filled in for an employee record.
  Invalid Data: The value entered in the gender field does not match the expected values (e.g., "M", "F", or "U" for male, female, or unknown).
  Data Migration Issues: If data has been migrated from another system, the gender values may not have been correctly mapped or formatted.
  
  Solution:
  To resolve the R1254 error, you can take the following steps:
  
  
  Check Employee Records: Review the employee records that are causing the error. Ensure that the gender field is populated with valid values.
  
  For male, use "M" or "male".
  For female, use "F" or "female".
  For unknown, use "U" or "unknown".
  
  
  
  Update Records: If you find any records with missing or invalid gender values, update them with the correct information.
  
  
  Data Validation: Implement data validation rules in your data entry processes to prevent invalid entries in the future.
  
  
  Review Data Migration: If the error is related to data migration, review the mapping and transformation rules used during the migration process to ensure that gender values are correctly assigned.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling personnel data and error messages.
  
  
  Related Information:
  
  SAP HR Module: This error is commonly associated with the SAP Human Resources (HR) module, where employee data is managed.
  Data Consistency: Maintaining data consistency and integrity is crucial in HR systems, as errors can lead to compliance issues and reporting inaccuracies.
  User Training: Providing training for users who enter or manage employee data can help reduce the occurrence of such errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for further troubleshooting specific to your system version.