How To Fix QY069 - The sample for an existing item cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: QY - QM: Sample management

• Message number: 069

• Message text: The sample for an existing item cannot be changed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message QY069 - The sample for an existing item cannot be changed ?

  The SAP error message QY069, which states "The sample for an existing item cannot be changed," typically occurs in the context of quality management (QM) when attempting to modify the sampling procedure or sample size for an existing material or item that has already been defined in the system.
  Cause:
  
  Existing Sample Definition: The error arises because the sampling procedure or sample size for the material has already been defined and is in use. SAP does not allow changes to the sampling procedure for items that have already been processed or have existing quality inspection lots.
  Status of the Material: The material might be in a status that does not allow changes, such as being part of a production order, delivery, or other processes.
  Configuration Settings: There may be specific configuration settings in the quality management module that restrict changes to sampling procedures once they are established.
  
  Solution:
  
  Review the Sampling Procedure: Check if the sampling procedure needs to be changed. If it does, you may need to create a new sampling procedure instead of modifying the existing one.
  Create a New Sample: If you need to change the sample size or procedure, consider creating a new sample definition for future use rather than modifying the existing one.
  Check Material Status: Ensure that the material is not currently being used in any active processes. If it is, you may need to complete or close those processes before making changes.
  Consult with QM Team: If you are unsure about the implications of changing the sampling procedure, consult with your quality management team or SAP support for guidance on best practices.
  Use Transaction Codes: Use transaction codes like QDV1 (Create Sampling Procedure) or QDV2 (Change Sampling Procedure) to manage sampling procedures appropriately.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for detailed information on quality management and sampling procedures.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues or provide patches related to this error message.
  Training and Support: Consider training sessions or support from SAP consultants to better understand the QM module and how to manage sampling procedures effectively.
  
  By following these steps, you should be able to address the error message QY069 and manage your sampling procedures in SAP effectively.