How To Fix QM009 - Enter both purchasing document number and item

SAP Error Message - Details

• Message type: E = Error

• Message class: QM - Messages for quality notifications

• Message number: 009

• Message text: Enter both purchasing document number and item

What causes this issue?

You have specified a purchasing document item but no
<DS:GLOS.purchasing document>purchasing document number</>.

How to fix this error?

Enter the purchasing document number in addition to the item number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QM009 - Enter both purchasing document number and item ?

  The SAP error message QM009 ("Enter both purchasing document number and item") typically occurs in the Quality Management (QM) module when you are trying to create or process a quality inspection lot, and the system requires both a purchasing document number and an item number to proceed.
  Cause:
  This error usually arises in the following scenarios:
  
  Missing Data: The purchasing document number (like a Purchase Order number) or the item number is not entered in the relevant fields.
  Incorrect Configuration: The system may be configured in a way that it expects both fields to be filled for certain transactions.
  User Input Error: The user may have overlooked entering one of the required fields.
  
  Solution:
  To resolve the QM009 error, you can take the following steps:
  
  
  Check Input Fields:
  
  Ensure that both the purchasing document number and the item number are entered correctly in the relevant fields.
  If you are using a transaction that requires these fields, make sure they are not left blank.
  
  
  
  Review Transaction Type:
  
  Verify that you are using the correct transaction type that requires both fields. Some transactions may not need both fields, while others do.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for the specific transaction you are working with to understand the requirements for input.
  
  
  
  System Configuration:
  
  If you have access, check the configuration settings in the SAP system to ensure that the requirements for the purchasing document and item number are set correctly.
  You may need to consult with your SAP Basis or configuration team if you suspect a configuration issue.
  
  
  
  User Training:
  
  If this error is common among users, consider providing additional training or documentation to ensure that users understand the requirements for entering data in the system.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team for further assistance. They may be able to provide insights based on system logs or specific configurations.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the transaction codes related to Quality Management and purchasing documents, such as QA01 (Create Inspection Lot), QA02 (Change Inspection Lot), etc.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the appropriate roles and authorizations to access the required fields and transactions.
  
  By following these steps, you should be able to resolve the QM009 error and proceed with your quality management tasks in SAP.