How To Fix QE178 - Only enter the reference for one document

SAP Error Message - Details

• Message type: E = Error

• Message class: QE - RM-QSS Fehlertexte zur Ergebniserfassung

• Message number: 178

• Message text: Only enter the reference for one document

What causes this issue?

You have selected more than one document (goods movement, production
order or delivery note) for the inspection lot search. However, an
inspection lot can be assigned to one originating document only.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Specify exactly one originating document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QE178 - Only enter the reference for one document ?

  The SAP error message QE178 ("Only enter the reference for one document") typically occurs in the context of Quality Management (QM) when you are trying to create or process a quality notification or inspection lot and you have entered references for multiple documents when only one is allowed.
  Cause:
  This error arises when the system detects that more than one reference document has been entered in a field that is designed to accept only a single reference. This can happen in various scenarios, such as:
  
  When creating a quality notification and trying to reference multiple documents (e.g., multiple inspection lots or notifications).
  When entering data in a transaction that expects a single reference but receives multiple entries.
  
  Solution:
  To resolve this error, you should:
  
  
  Check the Input Fields: Review the fields where you have entered reference documents. Ensure that you only have one document reference filled in. If you have multiple references, remove the additional ones.
  
  
  Review the Transaction: Make sure you are following the correct procedure for the transaction you are performing. If the transaction allows only one reference, ensure that you are adhering to that requirement.
  
  
  Consult Documentation: If you are unsure about the correct process, refer to the SAP documentation or user manuals related to the specific transaction you are working with.
  
  
  User Training: If this error is occurring frequently, consider providing additional training to users on how to properly enter data in the relevant transactions.
  
  
  System Configuration: If you believe that the system should allow multiple references based on your business process, you may need to consult with your SAP administrator or a functional consultant to review the configuration settings.
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transaction codes related to Quality Management, such as QM01 (Create Quality Notification), QM02 (Change Quality Notification), or while processing inspection lots.
  SAP Notes: Check for any relevant SAP Notes that might address this error or provide additional context or solutions.
  User Forums: Consider searching or posting in SAP community forums for insights from other users who may have encountered the same issue.
  
  By following these steps, you should be able to resolve the QE178 error and proceed with your SAP transactions successfully.