How To Fix QD531 - The number of rejections cannot be greater than the number of inspections

SAP Error Message - Details

• Message type: E = Error

• Message class: QD - Message-Id. für Dynamisierung

• Message number: 531

• Message text: The number of rejections cannot be greater than the number of inspections

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message QD531 - The number of rejections cannot be greater than the number of inspections ?

  The SAP error message QD531, which states "The number of rejections cannot be greater than the number of inspections," typically occurs in the context of quality management (QM) processes, particularly when dealing with inspection lots and results.
  Cause:
  This error arises when you attempt to record a number of rejected items that exceeds the total number of items that were inspected. In other words, if you have inspected a certain quantity of items, the number of items you mark as rejected cannot exceed that quantity. This is a logical constraint to ensure data integrity in the quality management process.
  Solution:
  To resolve this error, you should:
  
  
  Verify Inspection Results: Check the inspection lot to confirm the total number of items that were inspected. Ensure that the number of rejections you are trying to enter does not exceed this number.
  
  
  Adjust Rejection Quantity: If you have mistakenly entered a higher rejection quantity, correct it to a value that is less than or equal to the number of inspected items.
  
  
  Review Inspection Lot Data: If you believe the inspection lot data is incorrect, review the inspection lot to ensure that all inspections have been recorded properly. If necessary, re-enter the inspection results.
  
  
  Consult Documentation: If you are unsure about the process or the data entry, refer to your organization's SAP documentation or quality management procedures for guidance.
  
  
  Check User Authorizations: Ensure that you have the necessary permissions to make changes to the inspection lot and that there are no restrictions in place that could be causing the issue.
  
  
  Related Information:
  
  SAP Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32 (Change Inspection Lot) or QA11 (Record Results) to navigate the quality management module effectively.
  Quality Management Configuration: Understanding the configuration settings in SAP QM can help prevent similar issues in the future. This includes settings related to inspection types, sampling procedures, and result recording.
  Training and Support: If you frequently encounter this error, consider seeking additional training on SAP QM processes or consulting with your SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the QD531 error and ensure accurate recording of inspection results in SAP.