How To Fix QD257 - Reducing the sample size to the maximum value

SAP Error Message - Details

• Message type: E = Error

• Message class: QD - Message-Id. für Dynamisierung

• Message number: 257

• Message text: Reducing the sample size to the maximum value

What causes this issue?

The sample size exceeds the maximum allowed value of 19999.
This limit only applies to independent multiple samples with a number
of samples > 1, or to inspection points.

System Response

The sample size is corrected to the maximum value allowed of 32,767

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QD257 - Reducing the sample size to the maximum value ?

  The SAP error message QD257, which states "Reducing the sample size to the maximum value," typically occurs in the context of quality management and inspection lot processing. This message indicates that the system has automatically adjusted the sample size for an inspection lot to the maximum allowable value due to certain conditions.
  Cause:
  
  
  Sample Size Calculation: The sample size for an inspection lot is determined based on various factors, including the lot size, inspection type, and sampling procedure. If the calculated sample size exceeds the maximum limit defined in the sampling procedure, the system will reduce it to the maximum value.
  
  
  Sampling Procedure Settings: The sampling procedure may have specific settings that dictate the maximum sample size. If the lot size or other parameters lead to a calculated sample size that is too high, the system will adjust it.
  
  
  Lot Size: If the inspection lot size is very large, the calculated sample size may exceed the maximum limit set in the sampling procedure.
  
  
  Solution:
  
  
  Review Sampling Procedure: Check the sampling procedure assigned to the inspection lot. Ensure that the maximum sample size is appropriate for your needs. You may need to adjust the sampling procedure settings if necessary.
  
  
  Adjust Lot Size: If possible, consider adjusting the lot size to see if it affects the sample size calculation. Smaller lot sizes may lead to a more manageable sample size.
  
  
  Consult Quality Management Settings: Review the quality management settings in your SAP system to ensure that they align with your organization's quality control requirements.
  
  
  Customizing: If the maximum sample size is too low for your requirements, you may need to customize the sampling procedure in the SAP system to allow for larger sample sizes.
  
  
  Documentation and Training: Ensure that users involved in quality management are trained on how to set up and manage sampling procedures effectively.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific problems or provide guidance on configuration.
  
  
  Quality Management Documentation: Refer to SAP's official documentation on Quality Management for detailed information on sampling procedures and inspection lot processing.
  
  
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  
  By addressing the underlying causes and adjusting the relevant settings, you can resolve the QD257 error and ensure that your inspection processes run smoothly.