How To Fix QB052 - The status you entered cannot be converted into an internal status

SAP Error Message - Details

• Message type: E = Error

• Message class: QB - Message IDs for QM in procurement

• Message number: 052

• Message text: The status you entered cannot be converted into an internal status

What causes this issue?

The status that you entered could not be converted into an internal
status.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the user status for the status profile correctly or enter
another status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QB052 - The status you entered cannot be converted into an internal status ?

  The SAP error message QB052, which states "The status you entered cannot be converted into an internal status," typically occurs in the context of Quality Management (QM) within SAP. This error is related to the status management of quality notifications or inspection lots.
  Cause:
  The error usually arises due to one of the following reasons:
  
  
  Invalid Status Transition: The status you are trying to set is not valid for the current status of the object. For example, you may be trying to change a status that is not allowed based on the defined status profile.
  
  
  Missing Status Profile Configuration: The status profile for the object type may not be correctly configured, or the status you are trying to use is not defined in the status profile.
  
  
  Authorization Issues: The user may not have the necessary authorizations to change the status of the object.
  
  
  System Configuration Issues: There may be inconsistencies or errors in the system configuration related to status management.
  
  
  Solution:
  To resolve the QB052 error, you can take the following steps:
  
  
  Check Status Profile:
  
  Go to the transaction code QS22 (for Quality Notifications) or QA32 (for Inspection Lots) and check the status profile assigned to the object.
  Ensure that the status you are trying to set is valid and allowed in the current context.
  
  
  
  Review Status Transition:
  
  Verify the allowed status transitions for the object. You can do this by checking the status management configuration in the customizing settings (transaction code SPRO).
  Navigate to Quality Management -> Quality Notifications -> Status Management -> Define Status Profiles.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to change the status. You can check this in the user roles and profiles assigned to the user.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to status management in QM to understand the valid statuses and transitions.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if it seems to be a configuration issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QS21 (Create Quality Notification), QS22 (Change Quality Notification), QA32 (Change Inspection Lot), and QA11 (Record Results).
  Status Management: Understanding how status management works in SAP QM is crucial. It involves defining status profiles, allowed statuses, and transitions.
  SAP Notes: Check for any relevant SAP Notes that might address known issues or provide additional guidance on this error.
  
  By following these steps, you should be able to identify the cause of the QB052 error and implement a solution.