How To Fix QA309 - Goods receipt blocked for this purchasing document item by QM

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 309

• Message text: Goods receipt blocked for this purchasing document item by QM

What causes this issue?

It is defined for material &v1& in plant &v2& that no goods receipt may
occur if the source inspection is rejected.

System Response

The inspection lot &v3& was rejected. This is why there is no goods
receipt for this purchasing document item.

How to fix this error?

Delete the material document item if you want to post the other
material document items as a goods receipt.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA309 - Goods receipt blocked for this purchasing document item by QM ?

  The SAP error message QA309 indicates that a goods receipt (GR) is blocked for a specific purchasing document item due to Quality Management (QM) settings. This typically occurs when the system is configured to perform quality inspections on goods received, and the inspection lot has not been cleared or is still in process.
  Cause:
  
  Quality Inspection Required: The purchasing document item is set up to require a quality inspection upon receipt. This is often determined by the material master settings or the purchasing info record.
  Inspection Lot Status: An inspection lot may have been created for the goods receipt, and it may be in a status that prevents the GR from being completed (e.g., "In Process" or "Blocked").
  Quality Management Settings: The configuration in the Quality Management module may dictate that certain materials or vendors require inspection before the goods can be accepted into inventory.
  
  Solution:
  
  Check Inspection Lot: Go to the Quality Management module and check the status of the inspection lot associated with the goods receipt. If the inspection lot is still open or blocked, you may need to complete the inspection process.
  Complete Inspection: If the inspection lot is in process, complete the inspection and record the results. Once the inspection is completed and the lot is released, you should be able to proceed with the goods receipt.
  Review Material Master: Check the material master record for the item in question to see if the quality inspection settings are appropriate. You may need to adjust the settings if they are not aligned with your business processes.
  Consult QM Configuration: If necessary, consult with your SAP QM configuration team to ensure that the settings for quality inspection are correctly configured for the materials and vendors involved.
  Use Transaction Codes: You can use transaction codes like QA32 to manage inspection lots or MIGO to process goods receipts, depending on your access and the specific actions you need to take.
  
  Related Information:
  
  QM Configuration: Understanding how Quality Management is configured in your SAP system can help prevent similar issues in the future. This includes settings in the material master, inspection types, and quality info records.
  Documentation: Refer to SAP documentation or help files for detailed steps on managing inspection lots and goods receipts.
  User Roles: Ensure that the user attempting the goods receipt has the necessary authorizations to perform actions related to quality management and goods movements.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in QM for further assistance.