How To Fix QA253 - The preparatory steps for the quality inspection could not be completed

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 253

• Message text: The preparatory steps for the quality inspection could not be completed

What causes this issue?

An inspection with reference to a task list or a material specification
is available for this item. Inspection specifications have been
assigned, but the sample size not yet calculated. This may be due to
the following:
The quality level for the lot is currently being processed by a
different user.
The control chart is locked.

System Response

This results in the following:
The inspection specifications cannot be evaluated.
A skip-lot inspection is not possible.
Both the sample-drawing instruction and the inspection instruction
cannot be printed out immediately.

How to fix this error?

Activate the sample calculation function subsequently in the
<DS:TRAN.QA02> 'Change inspection lot'</> transaction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA253 - The preparatory steps for the quality inspection could not be completed ?

  The SAP error message QA253, which states "The preparatory steps for the quality inspection could not be completed," typically occurs during the quality inspection process in SAP Quality Management (QM). This error can arise due to various reasons, and understanding the cause is essential for finding a solution.
  Causes of Error QA253
  
  
  Missing Master Data: The necessary master data for the inspection lot, such as material master data, quality info records, or inspection plans, may be incomplete or missing.
  
  
  Incorrect Configuration: The configuration settings for quality management may not be set up correctly. This includes settings related to inspection types, quality inspection plans, or the assignment of inspection characteristics.
  
  
  Authorization Issues: The user may not have the necessary authorizations to perform the quality inspection or to access the required data.
  
  
  Batch Management Issues: If batch management is enabled, there may be issues with batch determination or batch status that prevent the inspection from being processed.
  
  
  Document