How To Fix QA158 - Certain purchase orders are still open

SAP Error Message - Details

• Message type: E = Error

• Message class: QA - QM : Inspection lots

• Message number: 158

• Message text: Certain purchase orders are still open

What causes this issue?

QM should be either activated or deactivated for goods receipt. There
are still open orders for this material.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message QA158 - Certain purchase orders are still open ?

  The SAP error message QA158 indicates that certain purchase orders (POs) are still open, which prevents the completion of a quality inspection or the processing of a goods receipt. This error typically arises in the context of quality management (QM) when you are trying to perform actions that require all related purchase orders to be closed or fully processed.
  Cause:
  
  Open Purchase Orders: The primary cause of this error is that there are one or more purchase orders associated with the material that are still open. This means that the goods have not been received, or the purchase order has not been fully processed.
  Incomplete Goods Receipt: If the goods receipt for the purchase order has not been completed, the system will flag this as an issue.
  Quality Inspection Not Completed: If the quality inspection process has not been finalized for the goods received against the purchase order, it can also lead to this error.
  Pending Invoices: Sometimes, pending invoices related to the purchase orders can also cause this error.
  
  Solution:
  
  
  Check Open Purchase Orders: 
  
  Use transaction code ME2N or ME2L to list the open purchase orders related to the material in question. 
  Identify the specific purchase orders that are still open.
  
  
  
  Complete Goods Receipt: 
  
  If the goods receipt is pending, complete it using transaction code MIGO. Ensure that the goods are received against the correct purchase order.
  
  
  
  Finalize Quality Inspection: 
  
  If a quality inspection is pending, ensure that it is completed. You can use transaction code QA32 to process the inspection lots and finalize the results.
  
  
  
  Close Purchase Orders: 
  
  If the purchase orders are no longer needed, consider closing them. This can be done through transaction code ME22N (Change Purchase Order) by setting the status to "Closed."
  
  
  
  Review Invoices: 
  
  Check if there are any pending invoices related to the purchase orders. If so, ensure that they are processed.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME2N: Display Purchase Orders by PO Number
  ME2L: Display Purchase Orders by Vendor
  MIGO: Goods Movement
  QA32: Change Inspection Lot
  ME22N: Change Purchase Order
  
  
  
  Quality Management (QM): Understanding the quality management processes in SAP can help in troubleshooting related issues. Familiarize yourself with the quality inspection process and how it interacts with procurement.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to error QA158.
  
  
  By following these steps, you should be able to resolve the QA158 error and proceed with your quality inspection or goods receipt process.