How To Fix Q0214 - The required characteristics must be documented in results recording

SAP Error Message - Details

• Message type: E = Error

• Message class: Q0 - QM: Generally valid messages

• Message number: 214

• Message text: The required characteristics must be documented in results recording

What causes this issue?

Under normal circumstances, characteristics must be confirmed so the
inspection processing can be properly completed.
In this case, however, the indicator <LS>No Recording</> is
simultaneously set. The required characteristic is therefore converted
to an optional characteristic during the inspection processing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Be aware that the required characteristic will be converted into
an optional characteristic.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message Q0214 - The required characteristics must be documented in results recording ?

  The SAP error message Q0214, which states "The required characteristics must be documented in results recording," typically occurs in the context of quality management processes within SAP, particularly when dealing with inspection lots and results recording.
  Cause:
  This error message is triggered when you attempt to record results for an inspection lot, but the required characteristics (which are defined in the inspection plan) have not been documented. This means that the system expects certain quality characteristics to be recorded, but they are either missing or not filled out in the results recording screen.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Inspection Plan: 
  
  Go to the inspection plan associated with the inspection lot and verify which characteristics are marked as required. You can do this using transaction code QP02 (Change Inspection Plan) or QP03 (Display Inspection Plan).
  
  
  
  Record Results for Required Characteristics:
  
  When you are in the results recording screen (transaction code QE01 for recording results), ensure that you fill in all the required characteristics. If any required characteristic is left blank, the system will throw the Q0214 error.
  
  
  
  Review Characteristic Settings:
  
  If you believe that certain characteristics should not be required, you can modify the inspection plan to change the status of those characteristics. This can be done in the inspection plan settings.
  
  
  
  Check for User Exits or Customizations:
  
  If your organization has implemented any user exits or custom enhancements that affect the results recording process, ensure that they are not causing the issue.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines provided by your organization regarding quality management processes to ensure compliance with required characteristics.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  QE01: Results Recording
  QP02: Change Inspection Plan
  QP03: Display Inspection Plan
  QA32: Display Inspection Lots
  
  
  
  Quality Management (QM) Module: Understanding the QM module in SAP can help you better manage inspection plans, characteristics, and results recording.
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  
  
  By following these steps, you should be able to resolve the Q0214 error and successfully record the required characteristics in your inspection results.