How To Fix PYC_FRW415 - Process is not assigned an off-cycle reason

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_FRW - Payroll Control Center Framework

• Message number: 415

• Message text: Process is not assigned an off-cycle reason

What causes this issue?

Each off-cycle process must be assigned an off-cycle reason.
An off-cycle process is a process that has been assigned a process
template of one of the following categories:
Planned Off-Cycle - Productive Payroll (PO), which is the productive
payroll process for planned off-cycle
Planned Off-Cycle - Others (OO), which is the subsequent activities for
productive off-cycle payroll
Ad-hoc Off-Cycle (AO), which is the subsequent activities for ad hoc
off-cycle payroll

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Note</>: The productive payroll for ad hoc off-cycle is managed by
the process manager using the application <LS>Payroll Control Center -
Manage Off-Cycle Payrolls</>.

System Response

How to fix this error?

To assign an off-cycle reason to an off-cycle process, use the
Customizing activity
<DS:SIMG.PYC_D_PYP_OCRSN>Maintain Off-Cycle Process Additional
Information</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_FRW415 - Process is not assigned an off-cycle reason ?

  The SAP error message PYC_FRW415, which states "Process is not assigned an off-cycle reason," typically occurs in the context of payroll processing, particularly when dealing with off-cycle payroll runs. This error indicates that the system is unable to proceed with the payroll process because there is no off-cycle reason assigned to the payroll process being executed.
  Cause:
  
  Missing Off-Cycle Reason: The primary cause of this error is that the payroll process you are trying to execute does not have an associated off-cycle reason defined in the system.
  Configuration Issues: There may be configuration issues in the payroll settings where the off-cycle reason is not properly linked to the payroll process.
  Incorrect Payroll Type: The payroll type being used may not be set up to allow off-cycle processing.
  
  Solution:
  To resolve the PYC_FRW415 error, you can follow these steps:
  
  
  Check Off-Cycle Reasons:
  
  Go to the configuration settings in SAP (usually in the SPRO transaction).
  Navigate to the payroll settings and check the off-cycle reasons defined for your payroll area.
  Ensure that the off-cycle reason you intend to use is created and active.
  
  
  
  Assign Off-Cycle Reason:
  
  If the off-cycle reason is missing, create a new off-cycle reason or assign an existing one to the payroll process.
  Make sure that the off-cycle reason is linked to the correct payroll type and process.
  
  
  
  Review Payroll Process Configuration:
  
  Check the configuration of the payroll process to ensure that it is set up to handle off-cycle payroll runs.
  Ensure that the payroll area and the relevant employee groups are correctly configured to allow off-cycle processing.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error does not occur again.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on configuring off-cycle payroll processes.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO for configuration, PA30 for employee master data, and PC00_MXX_CWTR for payroll processing.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on off-cycle payroll processing.
  User Roles: Ensure that you have the necessary authorizations to make changes to payroll configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Payroll for further assistance.