How To Fix PYC_FRW300 - Cannot generate check instances; max 100000 instances allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_FRW - Payroll Control Center Framework

• Message number: 300

• Message text: Cannot generate check instances; max 100000 instances allowed

What causes this issue?

The technical name of the newly generated check instances (using the
<LS>Generate Process Context</> (PYC_GENERATE_PROCESS_CONTEXT) report)
starts with the process authorization prefix, followed by the technical
name of the check type, and ends with a five-digit number automatically
generated by the system.
Therefore, up to 100000 check instances are allowed under the same
combination of <process authority prefix> and <data source
type ID>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Copy the check type, rename it, and assign it to the process. Then
generate check instances again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_FRW300 - Cannot generate check instances; max 100000 instances allowed ?

  The SAP error message PYC_FRW300 indicates that the system has reached the maximum limit of check instances that can be generated, which is set to 100,000. This error typically occurs in the context of SAP Profitability and Performance Management (PaPM) or similar applications where checks or instances are generated for processing.
  Cause:
  
  Exceeding Instance Limit: The primary cause of this error is that the process you are trying to execute is attempting to generate more than 100,000 instances. This could be due to a large volume of data being processed or a configuration that leads to excessive instance generation.
  Inefficient Data Model: The data model or the logic used in the calculations may not be optimized, leading to unnecessary instance creation.
  Configuration Issues: There may be settings in the application that are not properly configured, causing the system to generate more instances than necessary.
  
  Solution:
  
  Review and Optimize Logic: Analyze the logic or calculations that are leading to the generation of instances. Look for ways to optimize the data model or the calculation logic to reduce the number of instances created.
  Filter Data: If possible, apply filters to limit the data being processed. This can help in reducing the number of instances generated.
  Batch Processing: If the process can be broken down into smaller batches, consider processing the data in smaller chunks to stay within the instance limit.
  Increase Instance Limit: If the business requirement justifies it, you may consider increasing the maximum limit of instances allowed. This typically requires configuration changes in the system and should be done with caution, as it may have performance implications.
  Consult Documentation: Check the SAP documentation for any specific guidelines or best practices related to instance generation in your specific version of SAP.
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Performance Considerations: Generating a large number of instances can lead to performance degradation. It's essential to monitor system performance and optimize where necessary.
  System Configuration: Review the configuration settings in your SAP system related to instance generation and processing limits.
  Testing: After making changes, conduct thorough testing to ensure that the changes do not adversely affect other processes or data integrity.
  
  By addressing the underlying causes and optimizing the processes, you should be able to resolve the PYC_FRW300 error effectively.