How To Fix PYC_CONF_WB235 - Off-cycle reason &1 is not allowed.

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_CONF_WB -

• Message number: 235

• Message text: Off-cycle reason &1 is not allowed.

What causes this issue?

The specified off-cycle reason is not allowed. Possible reasons are the
following:
The off-cycle reason does not exist for the country/region of the
process.
The off-cycle reason is not supported.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select an off-cycle reason from the value help.
Payroll Control Center supports the off-cycle reasons of the following
categories:
Planned Off-cycle
Bonus (Pay type A)
Correction and adjustment (Pay type B)
Manual payroll result adjustment (Pay type C)
Ad hoc Off-cycle
Bonus with Infotype 0267 (Pay type A, Off-cycle type B)
Absence/Vacation payment (Pay type A, Off-cycle type V)
Correction and adjustment (Pay type B)
On-Demand (empty Pay type, Off-cycle type D)
Advanced Payment (empty Pay type, Off-cycle type E and G)
If the corresponding off-cycle reasons are not listed in the value help,
check the setting of off-cycle reasons in the Customizing activity
<LS>Set Up Off-Cycle Reasons</> under <LS>Off-Cycle Activities</> in
your country payroll Customizing structure.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_CONF_WB235 - Off-cycle reason &1 is not allowed. ?

  The SAP error message PYC_CONF_WB235 indicates that an off-cycle reason you are trying to use is not allowed in the current context. This error typically occurs in the context of payroll processing, particularly when dealing with off-cycle payroll runs.
  Cause:
  The error is triggered when:
  
  An off-cycle reason (like a specific type of payment or deduction) is not configured correctly in the system.
  The off-cycle reason you are trying to use is not valid for the specific payroll run or employee group.
  There may be restrictions set in the configuration that prevent the use of certain off-cycle reasons under specific conditions.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the configuration settings for off-cycle payroll in SAP. This can typically be found in the IMG (Implementation Guide) under Payroll > Off-Cycle Payroll.
  Verify that the off-cycle reason you are trying to use is correctly defined and allowed for the payroll area and employee group you are working with.
  
  
  
  Review Off-Cycle Reasons:
  
  Ensure that the off-cycle reason you are using is appropriate for the type of payroll run you are executing. Some reasons may be restricted to specific scenarios (e.g., only for certain employee types or payroll periods).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to off-cycle payroll processing to understand the valid configurations and restrictions.
  
  
  
  Check User Authorizations:
  
  Ensure that the user executing the payroll run has the necessary authorizations to use the specified off-cycle reason.
  
  
  
  Testing:
  
  If changes are made to the configuration, perform a test run to ensure that the error does not reoccur.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through configuration changes, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to check employee data and payroll results.
  Documentation: Refer to SAP Help Portal for detailed guides on payroll processing and off-cycle payroll configurations.
  Community Forums: SAP Community and other forums can be useful for finding similar issues faced by other users and their solutions.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.