How To Fix PYC_CONF_WB056 - Policy is being used in processes. Remove it from processes first.

SAP Error Message - Details

• Message type: E = Error

• Message class: PYC_CONF_WB -

• Message number: 056

• Message text: Policy is being used in processes. Remove it from processes first.

policy.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To remove the policy from the processes that use it, take the following
steps:
In the left panel of Configuration Workbench, select Policy from the
dropdown list and double-click the policy.
On the right side, choose the Where-Used List icon at the top.
The Where-Used List displays the type, ID, and name of all the objects
that are referencing this policy.
Record the ID of the processes that use this policy.
In the left panel of Configuration Workbench, select Process from the
dropdown list and double-click the process.
Choose the <LS>Policies </>tab page and remove the policy from the
process.

Procedure for System Administrators

want to delete the policy, remove it from processes that use this
You cannot delete the policy because it is used by processes. If you

What causes this issue?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PYC_CONF_WB056 - Policy is being used in processes. Remove it from processes first. ?

  The SAP error message PYC_CONF_WB056 indicates that a specific policy is currently being utilized in one or more processes, and therefore, it cannot be deleted or modified until it is removed from those processes. This is a common issue in SAP systems, particularly in the context of SAP's Profitability and Cost Management (PCM) or similar modules where policies are defined and used in various business processes.
  Cause:
  The error occurs when you attempt to delete or modify a policy that is actively linked to one or more processes. This linkage prevents changes to ensure data integrity and consistency within the system. The processes could be related to cost allocation, profitability analysis, or other financial operations that rely on the policy in question.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Identify the Processes Using the Policy:
  
  Use transaction codes such as PYC_CONF_WB or PYC_CONF_WB01 to view the configuration of the policy and identify which processes are using it.
  Check the relevant reports or logs to see where the policy is applied.
  
  
  
  Remove the Policy from the Processes:
  
  Navigate to the specific processes that are using the policy.
  Remove or unlink the policy from these processes. This may involve editing the configuration of the processes to ensure they no longer reference the policy.
  
  
  
  Verify Changes:
  
  After removing the policy from all relevant processes, verify that the policy is no longer in use.
  You can do this by rechecking the processes or using the same transaction codes to ensure that the policy is not listed.
  
  
  
  Delete or Modify the Policy:
  
  Once the policy is no longer in use, you can proceed to delete or modify it as needed.
  
  
  
  Testing:
  
  After making changes, it is advisable to test the affected processes to ensure that they function correctly without the policy.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help guides specific to your version of SAP for detailed instructions on managing policies and processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PYC_CONF_WB: Policy configuration overview.
  PYC_CONF_WB01: Policy configuration details.
  
  
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to policies and processes in SAP.
  Backup: Always consider backing up configurations before making significant changes to avoid data loss or corruption.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP configurations.