How To Fix PX086 - Employee &1 has more than 359 records for infotype 0442

SAP Error Message - Details

• Message type: E = Error

• Message class: PX - HR-PA: Error messages for XPRAs

• Message number: 086

• Message text: Employee &1 has more than 359 records for infotype 0442

What causes this issue?

The upgrade program (XPRA) converts infotype records for infotype
company car (0442) to a new subtype. Up to now the car number for
company cars has been stored in the subtype field, which has 4
characters.
Introducing the new subtypes for essential and private car users, the
car number will move to the field OBJPS which only has 2 characters.
The number of different infotype records is therefore limited to 359.

System Response

Infotype records resulting in a car number bigger than 359 per
personnel number have been deleted.

How to fix this error?

Check the consistency of your infotype records for these employees.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PX086 - Employee &1 has more than 359 records for infotype 0442 ?

  The SAP error message PX086 indicates that an employee has exceeded the limit of 359 records for infotype 0442 (which is related to "Time Management: Absences"). This typically occurs when there are too many entries for a specific infotype for a single employee, which can lead to performance issues or data integrity problems.
  Cause:
  
  Excessive Records: The primary cause of this error is that the employee has more than 359 records in infotype 0442. This can happen due to frequent updates, corrections, or entries related to absences.
  Data Management Practices: Poor data management practices, such as not archiving old records or not regularly reviewing and cleaning up infotype data, can lead to this situation.
  
  Solution:
  
  Data Cleanup: Review the records for the employee in infotype 0442 and identify any unnecessary or duplicate entries. You may need to delete or archive older records that are no longer needed.
  Archiving: Implement an archiving strategy for infotype records. SAP provides tools for archiving data, which can help manage the number of records and improve system performance.
  Review Business Processes: Evaluate the business processes that lead to the creation of so many records. If there are frequent updates or corrections, consider whether these can be streamlined or managed differently.
  Consult SAP Documentation: Check SAP notes and documentation for any specific recommendations or updates related to infotype 0442 and record limits.
  
  Related Information:
  
  Infotype 0442: This infotype is used to manage absence records in SAP. Each record typically corresponds to a specific absence event for an employee.
  SAP Notes: Look for relevant SAP Notes that may address this issue or provide guidance on managing infotype records.
  Performance Considerations: Having too many records can impact system performance, so it's essential to maintain a manageable number of records for each employee.
  
  If the issue persists after attempting these solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide further assistance tailored to your specific SAP environment.