How To Fix PWWW505 - Photo has been archived and can now be accessed by your colleagues

SAP Error Message - Details

• Message type: E = Error

• Message class: PWWW - HR: Internet Scenarios

• Message number: 505

• Message text: Photo has been archived and can now be accessed by your colleagues

What causes this issue?

You have archived your photo.

System Response

Archiving was successful.

How to fix this error?

Your photo can be accessed by your colleagues and the Human Resources
Department. You can display it in Employee Self-Service by using Who's
Who.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PWWW505 - Photo has been archived and can now be accessed by your colleagues ?

  The SAP error message PWWW505 indicates that a photo or image has been archived and is no longer directly accessible in the current context. This typically occurs in systems where document management or content management is integrated, such as SAP's Web Application Server or SAP ArchiveLink.
  Cause:
  
  Archiving Process: The photo or image has been moved to an archive storage system to save space or for compliance reasons.
  Access Permissions: The user may not have the necessary permissions to access archived documents.
  System Configuration: The system may be configured to automatically archive certain types of documents after a specific period.
  
  Solution:
  
  Access the Archive: Users can access the archived photo through the appropriate archive retrieval process. This may involve using specific transaction codes or applications designed for retrieving archived documents.
  Check Permissions: Ensure that the user has the necessary permissions to access archived documents. This may require coordination with the system administrator.
  Contact Colleagues: As the message suggests, colleagues may have access to the archived photo. They can retrieve it and share it if needed.
  Review Archiving Policies: If frequent access to certain photos is required, consider reviewing the archiving policies to adjust the retention period or access methods.
  
  Related Information:
  
  SAP ArchiveLink: This is the technology used for managing archived documents in SAP. Familiarity with ArchiveLink can help in understanding how to retrieve archived documents.
  Transaction Codes: Depending on your SAP version, you may use specific transaction codes (like SARA for archiving) to manage and retrieve archived documents.
  Documentation: Refer to SAP Help documentation for detailed instructions on accessing archived documents and understanding the archiving process.
  
  If the issue persists or if you need further assistance, it may be beneficial to consult with your SAP support team or refer to SAP community forums for additional insights.