How To Fix PV623 - Existing values for function will be taken

SAP Error Message - Details

• Message type: E = Error

• Message class: PV - Training and Event Management

• Message number: 623

• Message text: Existing values for function will be taken

What causes this issue?

The function you entered exists already.

System Response

The fields server type, server name and service for this function will
be taken. No input will be possible in these fields.

How to fix this error?

Changes will only be possible when you change the menu entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PV623 - Existing values for function will be taken ?

  The SAP error message PV623 ("Existing values for function will be taken") typically occurs in the context of SAP's Personnel Administration or Organizational Management modules. This message indicates that the system has detected existing values for a specific function or field, and as a result, it will use those existing values instead of the new ones you may have attempted to enter.
  Cause:
  
  Existing Data: The primary cause of this message is that there are already existing entries in the database for the function or field you are trying to modify. The system is designed to prevent overwriting existing data unless explicitly instructed to do so.
  Data Consistency: SAP prioritizes data consistency and integrity, so it may not allow changes if they conflict with existing records.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to change certain fields, leading the system to retain existing values.
  
  Solution:
  
  Review Existing Data: Check the existing values in the relevant infotype or table to understand what data is currently stored. You can do this by navigating to the relevant infotype in the SAP GUI.
  Modify Existing Entries: If you need to change the existing values, you may need to delete or modify the existing entries before entering new data.
  Check Authorizations: Ensure that you have the necessary authorizations to make changes to the data. If not, contact your SAP administrator to request the required permissions.
  Use Transaction Codes: Use the appropriate transaction codes (like PA30 for infotype maintenance) to view and edit the data.
  Consult Documentation: Refer to SAP documentation or help files for specific guidance on the infotype or function you are working with.
  
  Related Information:
  
  Infotypes: In SAP HR, data is organized into infotypes, which are specific data structures that hold information about employees. Understanding the relevant infotype can help in troubleshooting.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.