How To Fix PTRM_WEB_UI041 - All room rates exceed the limit per overnight stay

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRM_WEB_UI - Messages used in package PTRM_WEB_UI

• Message number: 041

• Message text: All room rates exceed the limit per overnight stay

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRM_WEB_UI041 - All room rates exceed the limit per overnight stay ?

  The SAP error message PTRM_WEB_UI041, which states "All room rates exceed the limit per overnight stay," typically occurs in the context of SAP's Travel Management or related modules when dealing with hotel bookings or accommodation rates. This error indicates that the room rates being processed exceed the predefined limits set for overnight stays in the system.
  Cause:
  
  Rate Exceedance: The room rates entered for the booking exceed the maximum allowable rates defined in the system for the specific travel policy or for the specific employee's travel profile.
  Configuration Issues: The limits for overnight stays may not be correctly configured in the system, leading to discrepancies between expected and actual rates.
  Policy Changes: Recent changes in travel policies or rate agreements that have not been updated in the system can also lead to this error.
  Incorrect Data Entry: There may be a mistake in the data entry of the room rates, such as currency issues or incorrect rate types.
  
  Solution:
  
  Review Room Rates: Check the room rates being entered for the booking. Ensure they are within the limits set by the travel policy.
  Check Configuration: Review the configuration settings in the SAP system for travel management. Ensure that the limits for overnight stays are correctly defined and reflect the current travel policy.
  Update Travel Policy: If there have been changes to the travel policy, ensure that these changes are reflected in the SAP system. Update the maximum allowable rates if necessary.
  Consult with Travel Management: If you are unsure about the limits or policies, consult with your organization's travel management team or the person responsible for maintaining travel policies.
  Correct Data Entry: Double-check the data entered for the booking to ensure there are no errors, such as incorrect currency or rate types.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for Travel Management for detailed information on configuring travel policies and managing accommodation rates.
  User Training: Ensure that users involved in travel bookings are trained on the policies and procedures to avoid common errors.
  System Updates: Keep the SAP system updated to ensure that any patches or updates related to travel management are applied, which may resolve known issues.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.