How To Fix PTRA_WEB_INTERFACE188 - Accomm. per diem settlement not possible for trips longer than 99 days

SAP Error Message - Details

• Message type: E = Error

• Message class: PTRA_WEB_INTERFACE - Messages in Package PTRA_WEB_INTERFACE

• Message number: 188

• Message text: Accomm. per diem settlement not possible for trips longer than 99 days

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PTRA_WEB_INTERFACE188 - Accomm. per diem settlement not possible for trips longer than 99 days ?

  The SAP error message PTRA_WEB_INTERFACE188 indicates that there is an issue with processing accommodation per diem settlements for trips that exceed 99 days. This limitation is typically set within the SAP system to prevent errors or inconsistencies in the calculation of per diem allowances for extended trips.
  Cause:
  
  Trip Duration Exceeds Limit: The primary cause of this error is that the trip duration exceeds the maximum allowed limit of 99 days. This is a built-in restriction in the SAP system to manage per diem calculations effectively.
  Configuration Settings: The system may have specific configuration settings that limit the duration for which per diem allowances can be calculated.
  
  Solution:
  
  Split the Trip: If the trip duration exceeds 99 days, consider splitting the trip into two or more separate trips, each lasting 99 days or less. This way, you can process the per diem settlements for each segment individually.
  Review Configuration: If you believe that the trip duration should be allowed to exceed 99 days, consult with your SAP administrator or configuration team to review the settings related to per diem calculations. They may be able to adjust the configuration to accommodate longer trips if necessary.
  Manual Settlement: If splitting the trip is not feasible, you may need to process the accommodation expenses manually outside of the automated per diem settlement process.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  User Documentation: Review the user documentation for the Travel Management module in SAP, as it may provide guidelines on handling long trips and per diem settlements.
  Support: If the issue persists or if you require further assistance, consider reaching out to SAP support or your internal IT support team for help in resolving the error.
  
  By following these steps, you should be able to address the error and ensure that per diem settlements are processed correctly for your travel expenses.