How To Fix PT_FMLA027 - The employee is not active for the entire period of the request

SAP Error Message - Details

• Message type: E = Error

• Message class: PT_FMLA - FMLA Messages

• Message number: 027

• Message text: The employee is not active for the entire period of the request

What causes this issue?

The employee was not yet hired on the start date of the request or
already left the company by the end date or was inactive at any time
within the given period.

System Response

The system did not evaluate any FMLA rules for the employee.

How to fix this error?

Check the employee's
<ZK>Actions</> (0000) and <ZK>Organizational Assignment</> (0001)
infotypes.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PT_FMLA027 - The employee is not active for the entire period of the request ?

  The SAP error message PT_FMLA027 indicates that the employee is not active for the entire period of the request, typically in the context of leave management or absence requests. This error usually arises when an employee's status does not meet the requirements for the requested leave period.
  Cause:
  
  
  Employee Status: The employee may not be in an active status for the entire duration of the leave request. This could be due to reasons such as:
  
  The employee is on a different type of leave (e.g., maternity leave, sick leave).
  The employee has been terminated or is on a leave of absence that does not allow for the requested leave.
  The employee's employment status has changed (e.g., from active to inactive) during the requested period.
  
  
  
  Date Range: The dates specified in the leave request may overlap with periods when the employee was not active.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that define the eligibility criteria for leave requests, which could be causing the error.
  
  
  Solution:
  
  
  Check Employee Status: Verify the employee's status in the system for the entire period of the leave request. Ensure that the employee is marked as active and eligible for the requested leave.
  
  
  Adjust Dates: If the employee's status changes during the requested leave period, consider adjusting the leave request dates to align with the periods when the employee is active.
  
  
  Review Leave Types: Ensure that the type of leave being requested is appropriate for the employee's current status. For example, if the employee is on a different leave type, they may not be eligible for the requested leave.
  
  
  Consult HR or Payroll: If you are unsure about the employee's status or the leave request, consult with your HR or payroll department for clarification and assistance.
  
  
  System Configuration: If the issue persists, it may be necessary to review the configuration settings in the SAP system related to leave management. This may require the involvement of an SAP administrator or consultant.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  User Guides: Refer to user guides or training materials related to leave management in SAP for best practices and troubleshooting steps.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.