How To Fix PT101 - First select spool retention time

SAP Error Message - Details

• Message type: E = Error

• Message class: PT - Messages for ABAP print functions

• Message number: 101

• Message text: First select spool retention time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PT101 - First select spool retention time ?

  The SAP error message PT101: "First select spool retention time" typically occurs when you are trying to print a report or output in SAP, but the system requires you to specify a spool retention time before proceeding. This retention time determines how long the spool request (the output generated for printing) will be kept in the system before it is deleted.
  Cause:
  The error arises because the spool retention time has not been set in the print settings. This is a required field that tells the system how long to retain the spool request in the database.
  Solution:
  To resolve this error, you need to specify the spool retention time. Here’s how you can do that:
  
  
  Access the Print Settings:
  
  Go to the transaction where you are trying to print (e.g., using transaction codes like SP01 for spool requests).
  If you are in a report or transaction that allows printing, look for the print settings or output options.
  
  
  
  Set the Spool Retention Time:
  
  In the print dialog, look for the option to set the spool retention time. This is usually a dropdown or input field labeled "Spool Retention Time" or similar.
  Enter a value for the retention time. This is typically specified in hours or days, depending on your organization's requirements.
  
  
  
  Save the Settings:
  
  After entering the retention time, save the settings and try to print the report again.
  
  
  
  Related Information:
  
  Spool Requests: Spool requests are temporary files created by SAP when a print job is initiated. They can be viewed and managed using transaction SP01.
  Default Settings: If you frequently encounter this error, consider setting a default spool retention time in your user profile or in the system settings to avoid having to set it each time.
  User Profile Settings: You can also check your user profile settings (transaction SU01) to see if there are any default values set for spool retention time.
  System Administration: If you are a system administrator, you can set default spool retention times for all users in the system settings.
  
  If the problem persists after setting the spool retention time, it may be worth checking with your SAP Basis team or consulting SAP documentation for further troubleshooting steps.