How To Fix PSSC_ARCHIVING036 - Selected documents have already been archived and are therefore skipped

SAP Error Message - Details

• Message type: E = Error

• Message class: PSSC_ARCHIVING - Message Class for Social Services Archiving

• Message number: 036

• Message text: Selected documents have already been archived and are therefore skipped

What causes this issue?

One or more documents have been selected for archiving. These documents
have already been archived in another archiving run.

System Response

Selected documents have been ignored in the current run. This message
appears until documents that have already been archived have been
deleted in the database.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PSSC_ARCHIVING036 - Selected documents have already been archived and are therefore skipped ?

  The SAP error message PSSC_ARCHIVING036 indicates that the documents you are trying to process have already been archived, and as a result, they are being skipped in the current operation. This message typically occurs during archiving or data management processes in SAP, particularly in the context of the SAP Archive Development Kit (ADK) or when dealing with document management systems.
  Cause:
  
  Documents Already Archived: The primary cause of this error is that the documents you are attempting to process have already been archived in a previous archiving run. The system is designed to prevent reprocessing of already archived documents to maintain data integrity and avoid duplication.
  Incorrect Selection Criteria: The selection criteria used to identify documents for archiving may not be correctly set, leading to the selection of documents that are already archived.
  System Configuration: There may be issues with the configuration of the archiving object or the archiving process itself.
  
  Solution:
  
  Review Document Status: Check the status of the documents you are trying to archive. You can use transaction codes like SARA (Archive Administration) to review archived documents and their statuses.
  Adjust Selection Criteria: Ensure that the selection criteria used for archiving are correctly set to exclude already archived documents. You may need to refine your selection parameters to target only those documents that are eligible for archiving.
  Check Archiving Logs: Review the archiving logs for any previous runs to understand which documents were archived and to confirm that the documents in question are indeed archived.
  Reprocess if Necessary: If you believe that the documents should not have been archived, you may need to restore them from the archive (if applicable) and then reprocess them as needed.
  Consult Documentation: Refer to the SAP documentation for the specific archiving object you are working with to ensure that you are following the correct procedures and guidelines.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving administration), SARI (for restoring archived data), and SARCH (for archiving object management).
  Archiving Objects: Understand the specific archiving objects related to your documents, as each object may have its own set of rules and configurations.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance related to archiving and this specific error message.
  Support: If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting SAP's support portal for further assistance.
  
  By following these steps, you should be able to address the PSSC_ARCHIVING036 error and ensure that your archiving processes run smoothly.