How To Fix PRF_CNTRL_MSG085 - Document number cannot be Initial

SAP Error Message - Details

• Message type: E = Error

• Message class: PRF_CNTRL_MSG - Message Class for control messages of PRF

• Message number: 085

• Message text: Document number cannot be Initial

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PRF_CNTRL_MSG085 - Document number cannot be Initial ?

  The SAP error message PRF_CNTRL_MSG085, which states "Document number cannot be Initial," typically occurs in the context of document processing within SAP, particularly when dealing with financial documents, purchase orders, or similar transactional records. This error indicates that the system expects a valid document number, but it has received an initial or empty value instead.
  Cause:
  
  Empty Document Number: The most common cause is that the document number field is left blank or is initialized incorrectly.
  Incorrect Configuration: There may be issues with the configuration of document number ranges or number assignment in the relevant module (e.g., FI, MM).
  User Input Error: The user may have inadvertently entered an incorrect value or failed to enter a required document number.
  Data Migration Issues: If data was migrated from another system, there may be inconsistencies or missing values in the document number fields.
  
  Solution:
  
  Check Input Fields: Ensure that the document number field is filled in correctly. If you are entering a new document, make sure to provide a valid document number.
  Review Configuration: Check the configuration settings for document number ranges in the relevant module. Ensure that the number ranges are defined correctly and that they are active.
  
  For example, in the case of financial documents, you can check the number range settings in transaction code SNRO (Number Range Objects).
  
  
  Validate Data: If this error occurs during data migration or batch processing, validate the data to ensure that all required fields, including document numbers, are populated correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the module you are working with.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes to check document numbers or configurations, such as FB03 (Display Document), ME23N (Display Purchase Order), or FBL1N (Vendor Line Item Display).
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  User Training: Ensure that users are trained on the correct procedures for entering document numbers to minimize input errors.
  
  By following these steps, you should be able to resolve the PRF_CNTRL_MSG085 error and ensure that document numbers are handled correctly in your SAP system.