How To Fix /PRA/RESPONSIBILITY064 - Duplicate Records inserted

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/RESPONSIBILITY -

• Message number: 064

• Message text: Duplicate Records inserted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/RESPONSIBILITY064 - Duplicate Records inserted ?

  The SAP error message /PRA/RESPONSIBILITY064 Duplicate Records inserted typically occurs in the context of the SAP system when there is an attempt to insert a record that already exists in the database. This can happen in various modules, but it is often related to the Personnel Administration (PA) or other HR-related functionalities.
  Cause:
  
  Duplicate Data Entry: The most common cause is that the system is trying to insert a record that already exists in the database. This could be due to manual data entry errors or issues with data migration.
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not properly handled during the migration process.
  Incorrect Configuration: There may be configuration settings that allow for duplicate entries, or the validation rules may not be strict enough.
  Concurrency Issues: If multiple users are trying to insert the same record simultaneously, it can lead to this error.
  
  Solution:
  
  Check for Existing Records: Before inserting a new record, check the database to see if a record with the same key already exists. This can often be done through transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Data Cleanup: If duplicates are found, you may need to clean up the data by removing or merging duplicate records.
  Review Data Migration Process: If the error is occurring after a data migration, review the migration process to ensure that it correctly handles duplicates.
  Adjust Configuration: Review the configuration settings in the relevant module to ensure that they are set up to prevent duplicate entries.
  Implement Validation Rules: If applicable, implement validation rules that prevent the insertion of duplicate records.
  Error Handling in Code: If this error is occurring in a custom program or enhancement, ensure that the code includes proper error handling to check for duplicates before attempting to insert records.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SE11 (Data Dictionary) to analyze the database tables involved.
  Database Tables: Identify the specific database tables where the records are being inserted. This can help in understanding the structure and constraints of the data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Authorization: Ensure that the user attempting to insert the record has the necessary authorizations to perform the action.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or ABAP team for further investigation, as they can provide deeper insights into the system's behavior and logs.