How To Fix /PRA/COMMON008 - Existing record wil be auto end-dated

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/COMMON -

• Message number: 008

• Message text: Existing record wil be auto end-dated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/COMMON008 - Existing record wil be auto end-dated ?

  The SAP error message /PRA/COMMON008 Existing record will be auto end-dated typically occurs in the context of SAP's Personnel Administration (PA) or related modules, particularly when dealing with employee records or master data changes. This message indicates that an existing record is being automatically end-dated due to a new record being created or an update being made that conflicts with the existing data.
  Cause:
  
  
  Data Overlap: The system detects that a new record or change is being made that overlaps with an existing record's validity period. For example, if you are trying to create a new employment record for an employee that starts on a date that overlaps with their current record, the system will automatically end-date the existing record.
  
  
  Change in Key Fields: Changes to key fields (like position, organizational unit, etc.) that require the system to end-date the current record to maintain data integrity.
  
  
  Configuration Settings: Certain configurations in the system may dictate how records are managed, leading to automatic end-dating of existing records when new entries are made.
  
  
  Solution:
  
  
  Review Existing Records: Check the existing records for the employee in question. Ensure that the new record you are trying to create does not overlap with the existing records' validity periods.
  
  
  Adjust Dates: If the new record is intended to replace the existing one, ensure that the start date of the new record is set correctly to avoid overlap. You may need to adjust the end date of the existing record manually if necessary.
  
  
  Consult Documentation: Review SAP documentation or configuration settings related to personnel administration to understand how records are managed and what triggers the auto end-dating.
  
  
  Data Consistency Check: Run a data consistency check to ensure that there are no other underlying issues with the employee's records that could be causing this message.
  
  
  Seek Help from SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make changes to employee records, as restrictions may also lead to unexpected behavior.
  
  By following these steps, you should be able to address the error message and manage employee records effectively within SAP.