How To Fix /PRA/ACCOUNTING004 - Duplicate record

SAP Error Message - Details

• Message type: E = Error

• Message class: /PRA/ACCOUNTING -

• Message number: 004

• Message text: Duplicate record

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message /PRA/ACCOUNTING004 - Duplicate record ?

  The SAP error message /PRA/ACCOUNTING004 Duplicate record typically occurs in the context of the SAP Public Sector Management (PSM) module, particularly when dealing with accounting entries or transactions. This error indicates that there is an attempt to create or post a record that already exists in the system, leading to a violation of the uniqueness constraint.
  Causes:
  
  
  Duplicate Entries: The most common cause is that the system is trying to create a record that already exists in the database. This could be due to:
  
  Manual entry of the same data multiple times.
  Data import processes that are not properly configured to handle duplicates.
  System errors or bugs that cause the same transaction to be processed multiple times.
  
  
  
  Configuration Issues: Sometimes, the configuration settings in the system may not be set up correctly, leading to unintended duplicate entries.
  
  
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not identified and cleaned up prior to migration.
  
  
  Solutions:
  
  
  Check for Existing Records: Before creating a new record, check the database to see if a record with the same key already exists. This can often be done through transaction codes or reports that allow you to view existing entries.
  
  
  Data Validation: Implement validation checks in your data entry processes to prevent duplicates from being created. This can include:
  
  Using unique identifiers for records.
  Implementing checks in user exits or BAdIs to validate data before it is saved.
  
  
  
  Review Data Import Processes: If the error occurs during data import, review the import logic to ensure it handles duplicates appropriately. You may need to adjust the import settings or scripts to skip existing records.
  
  
  Clean Up Data: If duplicates exist in the system, you may need to clean up the data. This could involve:
  
  Identifying and deleting duplicate records.
  Merging records if applicable.
  
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific module you are working with. There may be specific guidelines or patches available that address this issue.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may have additional insights or solutions based on the specific version of SAP you are using.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you view and manage accounting entries, such as FB03 (Display Document) or FBL1N (Vendor Line Item Display).
  SAP Notes: Check for SAP Notes related to the error message for any known issues or fixes.
  User Exits and BAdIs: Explore user exits or Business Add-Ins (BAdIs) that may allow you to implement custom logic to handle duplicates.
  
  By following these steps, you should be able to identify the cause of the /PRA/ACCOUNTING004 Duplicate record error and implement a solution to resolve it.