How To Fix PQ709 - No delete possible, completed subappraisals exist

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 709

• Message text: No delete possible, completed subappraisals exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PQ709 - No delete possible, completed subappraisals exist ?

  The SAP error message PQ709 "No delete possible, completed subappraisals exist" typically occurs in the context of performance management or appraisal processes within SAP. This error indicates that you are trying to delete a main appraisal or performance document that has completed subappraisals associated with it. Since these subappraisals are finalized, the system prevents the deletion of the main appraisal to maintain data integrity.
  Cause:
  
  Completed Subappraisals: The main appraisal you are trying to delete has one or more subappraisals that have been completed. The system does not allow deletion of a main appraisal if it has finalized subappraisals to ensure that performance data is not lost or corrupted.
  Data Integrity: SAP enforces rules to maintain the integrity of performance management data, which is why it restricts deletion in this scenario.
  
  Solution:
  To resolve this error, you have a few options:
  
  
  Check Subappraisals: Review the subappraisals associated with the main appraisal. You can do this by navigating to the appraisal document and checking the status of the subappraisals.
  
  
  Delete or Modify Subappraisals: If appropriate, you may need to delete or modify the completed subappraisals before you can delete the main appraisal. However, be cautious with this approach, as it may affect performance data.
  
  
  Change Status: If the subappraisals are not needed, you might consider changing their status to a non-completed state (if your business process allows for this) before attempting to delete the main appraisal.
  
  
  Consult with HR or Admin: If you are unsure about the implications of deleting subappraisals or the main appraisal, consult with your HR department or system administrator. They can provide guidance based on your organization's policies and procedures.
  
  
  Use Transaction Codes: You can use specific transaction codes (like PHAP_ADMIN for performance appraisals) to manage appraisals and subappraisals effectively.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or additional guidance provided by SAP.
  Documentation: Refer to SAP Help documentation for performance management to understand the appraisal process better and the implications of deleting appraisals.
  User Roles: Ensure that you have the necessary permissions to delete appraisals and subappraisals, as user roles can affect what actions you can perform in the system.
  
  By following these steps, you should be able to address the PQ709 error and manage your appraisals effectively.