How To Fix PQ654 - The "Created on" date is earlier than the period to be appraised

SAP Error Message - Details

• Message type: E = Error

• Message class: PQ - HR-PD: Personnel Development

• Message number: 654

• Message text: The "Created on" date is earlier than the period to be appraised

What causes this issue?

Enter a "Created on" date that falls within or after the period to be
appraised.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PQ654 - The "Created on" date is earlier than the period to be appraised ?

  The SAP error message PQ654, which states that "The 'Created on' date is earlier than the period to be appraised," typically occurs in the context of performance appraisals or evaluations within the SAP system. This error indicates that the date when the appraisal document was created is earlier than the defined appraisal period, which is not allowed.
  Cause:
  
  Date Configuration: The "Created on" date of the appraisal document is set to a date that falls before the start date of the appraisal period.
  Incorrect Appraisal Period: The appraisal period may have been defined incorrectly, leading to a mismatch with the creation date of the appraisal document.
  Data Entry Error: There may have been a manual error during the creation of the appraisal document, leading to an incorrect date being set.
  
  Solution:
  
  Check Appraisal Period: Verify the defined appraisal period in the system. Ensure that the start date of the appraisal period is correctly set and that it aligns with the intended evaluation timeframe.
  Adjust Creation Date: If possible, adjust the "Created on" date of the appraisal document to a date that falls within the defined appraisal period.
  Recreate the Document: If the above adjustments are not feasible, consider deleting the existing appraisal document and recreating it with the correct dates.
  Consult Configuration Settings: If you have access to the configuration settings, check the settings related to performance management and appraisal periods to ensure they are set up correctly.
  User Training: Ensure that users involved in creating appraisal documents are trained on the importance of date accuracy and the implications of the appraisal period.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its documentation and may have specific notes addressing this error.
  Documentation: Review the SAP Help Portal or relevant documentation for guidelines on performance management and appraisal processes.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the PQ654 error and ensure that appraisal documents are created correctly within the defined periods.