How To Fix PPESTATUS003 - Data records still exist for status &1

SAP Error Message - Details

• Message type: E = Error

• Message class: PPESTATUS - Messages: iPPE Status Management

• Message number: 003

• Message text: Data records still exist for status &1

What causes this issue?

Data records still exist for the status type you wish to delete. These
records still use the status type.

System Response

The system refuses to delete the status definition.

How to fix this error?

Delete all the uses of the status first.
You can use transaction PPEEVAL to find out where the status is used.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PPESTATUS003 - Data records still exist for status &1 ?

  The SAP error message PPESTATUS003 indicates that there are still data records associated with a specific status in the system, which prevents the status from being changed or deleted. This error typically occurs in the context of Production Planning and Execution (PP/PE) modules, particularly when dealing with production orders, process orders, or similar objects.
  Cause:
  The error arises when you attempt to change or delete a status that is still linked to existing data records. This could happen in various scenarios, such as:
  
  Trying to set a production order to a status that is not allowed because there are still open operations or components.
  Attempting to delete a status that is still referenced by other documents or records in the system.
  
  Solution:
  To resolve the PPESTATUS003 error, you can follow these steps:
  
  
  Identify the Status: Determine which status is causing the issue. The error message will typically indicate the status code (represented by &1).
  
  
  Check Related Data Records: Use transaction codes like CO03 (Display Production Order) or CO02 (Change Production Order) to check the production order or process order associated with the status. Look for any open operations, components, or other related records that might be preventing the status change.
  
  
  Close or Complete Open Records: If there are open operations or components, you may need to complete or close them before you can change the status. This could involve:
  
  Confirming operations.
  Completing the production order.
  Deleting or archiving any unnecessary records.
  
  
  
  Review Custom Logic: If there are custom developments or enhancements in your SAP system, ensure that they are not interfering with the status management process.
  
  
  Consult Documentation: Review SAP documentation or help files related to the specific module you are working with for additional guidance on status management.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO01, CO02, CO03, C223, and others that are used for managing production orders and statuses.
  SAP Notes: Check for any SAP Notes related to the error message or the specific module you are working with, as they may provide additional insights or patches.
  User Authorization: Ensure that you have the necessary authorizations to change or delete statuses in the system.
  
  By following these steps, you should be able to identify the root cause of the PPESTATUS003 error and take appropriate action to resolve it.