How To Fix /PM0/ABP_MESSAGES603 - External documents exist

SAP Error Message - Details

• Message type: E = Error

• Message class: /PM0/ABP_MESSAGES -

• Message number: 603

• Message text: External documents exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PM0/ABP_MESSAGES603 - External documents exist ?

  The SAP error message /PM0/ABP_MESSAGES603 indicating "External documents exist" typically arises in the context of managing documents or attachments related to a particular object in SAP, such as a maintenance order, project, or other business processes. This error suggests that there are external documents linked to the object you are trying to delete or modify, which prevents the action from being completed.
  Cause:
  
  Linked External Documents: The primary cause of this error is that there are external documents (like files, images, or other attachments) associated with the object you are trying to modify or delete.
  Document Management System (DMS): If your organization uses a Document Management System, the external documents may be stored outside of SAP, and the system is preventing changes to ensure data integrity.
  Authorization Issues: Sometimes, the user may not have the necessary permissions to view or delete the external documents.
  
  Solution:
  
  
  Check for External Documents:
  
  Navigate to the object (e.g., maintenance order, project) in question and check for any linked external documents.
  Use transaction codes like CV03N (Display Document) to view documents associated with the object.
  
  
  
  Remove or Archive External Documents:
  
  If you have the necessary permissions, you can remove or archive the external documents linked to the object.
  Ensure that you follow your organization's policy regarding document management before deleting any documents.
  
  
  
  Consult with Document Management Team:
  
  If you are unsure about the documents or need assistance, consult with your organization's Document Management team or the person responsible for managing external documents.
  
  
  
  Check User Authorizations:
  
  Ensure that you have the appropriate authorizations to view or delete the external documents. If not, contact your SAP security team to request the necessary permissions.
  
  
  
  System Configuration:
  
  In some cases, the system configuration may need to be reviewed to ensure that the handling of external documents aligns with your business processes.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to Document Management System (DMS) and how it integrates with your business processes.
  Training: If this error is common in your organization, consider providing training for users on how to manage external documents effectively.
  
  By following these steps, you should be able to resolve the error message and proceed with your intended actions in SAP.