How To Fix /PM0/ABP_BIZPRC635 - Applic. with journal status '&1' cannot be changed to ext. change option

SAP Error Message - Details

• Message type: E = Error

• Message class: /PM0/ABP_BIZPRC -

• Message number: 635

• Message text: Applic. with journal status '&1' cannot be changed to ext. change option

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PM0/ABP_BIZPRC635 - Applic. with journal status '&1' cannot be changed to ext. change option ?

  The SAP error message /PM0/ABP_BIZPRC635 indicates that there is an issue with changing the status of an application (likely a business process or journal entry) that is currently in a specific state. The message states that the application with journal status '&1' cannot be changed to an external change option. 
  Cause:
  
  
  Journal Status: The journal entry or application is in a status that does not allow for external changes. This could be due to various reasons, such as:
  
  The journal is already finalized or posted.
  The journal is in a locked state due to approvals or other business rules.
  The application is in a state that is not compatible with the requested change.
  
  
  
  Configuration Settings: There may be configuration settings in the SAP system that restrict changes to certain statuses or types of applications.
  
  
  Authorization Issues: The user may not have the necessary permissions to make changes to the application in its current status.
  
  
  Solution:
  
  
  Check Journal Status: Review the current status of the journal or application. If it is in a finalized or locked state, you may need to unlock it or change its status through the appropriate process.
  
  
  Review Configuration: Consult with your SAP configuration team to understand if there are specific settings that prevent changes to the journal status. Adjustments may be needed in the configuration.
  
  
  User Authorization: Ensure that the user attempting to make the change has the necessary authorizations. If not, the user may need to request additional permissions.
  
  
  Process Flow: Follow the correct business process for changing the status of the application. This may involve completing certain steps or obtaining approvals before the status can be changed.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to this specific error message for additional guidance and troubleshooting steps.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing journal entries or applications (e.g., FB03 for displaying documents, FB02 for changing documents).
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.