How To Fix /PLMI/DIR_BO144 - Document exists in multiple folders

SAP Error Message - Details

• Message type: E = Error

• Message class: /PLMI/DIR_BO -

• Message number: 144

• Message text: Document exists in multiple folders

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PLMI/DIR_BO144 - Document exists in multiple folders ?

  The SAP error message /PLMI/DIR_BO144 Document exists in multiple folders typically occurs in the context of document management within SAP, particularly when dealing with the Document Management System (DMS) or similar functionalities. This error indicates that the document you are trying to access or manipulate is associated with multiple folders, which can lead to confusion or conflicts in document handling.
  Cause:
  
  Multiple Folder Associations: The document in question is linked to more than one folder in the DMS. This can happen if the document was added to multiple folders or if there are duplicate entries in the system.
  System Configuration: The system may be configured to restrict certain operations on documents that exist in multiple locations to prevent data inconsistency.
  User Permissions: The user may not have the necessary permissions to perform actions on documents that are associated with multiple folders.
  
  Solution:
  
  
  Check Document Associations:
  
  Navigate to the document in question and check its properties to see which folders it is associated with. You can do this through the DMS transaction codes like CV03N (Display Document) or CV04N (Display Document Info Records).
  If the document is indeed linked to multiple folders, determine if this is necessary or if it can be simplified.
  
  
  
  Remove Redundant Associations:
  
  If the document does not need to be in multiple folders, consider removing it from one of the folders. This can usually be done through the document management interface.
  Ensure that you have the necessary permissions to make these changes.
  
  
  
  Consult with System Administrator:
  
  If you are unsure about the implications of removing the document from a folder or if you do not have the necessary permissions, consult with your SAP system administrator or a colleague who manages the DMS.
  
  
  
  Review User Permissions:
  
  Ensure that your user role has the appropriate permissions to manage documents in multiple folders. If not, request the necessary permissions from your SAP security team.
  
  
  
  Documentation and Training:
  
  If this issue arises frequently, consider providing training or documentation for users on how to manage documents within the DMS effectively to avoid creating multiple associations unnecessarily.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that address known issues or provide additional guidance.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Transaction Codes: Familiarize yourself with relevant transaction codes for document management, such as:
  
  CV01N - Create Document
  CV02N - Change Document
  CV03N - Display Document
  CV04N - Display Document Info Records
  
  
  
  By following these steps, you should be able to resolve the error and manage your documents more effectively within SAP.