How To Fix /PLMI/DIR_BO139 - Folder/document with initial version already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: /PLMI/DIR_BO -

• Message number: 139

• Message text: Folder/document with initial version already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PLMI/DIR_BO139 - Folder/document with initial version already exists ?

  The SAP error message /PLMI/DIR_BO139 indicates that there is an attempt to create a folder or document in the SAP system that already exists with the same initial version. This typically occurs in the context of document management or records management within SAP.
  Cause:
  
  Duplicate Creation Attempt: The error is triggered when a user tries to create a new folder or document that has the same name and version as an existing one.
  Version Control: SAP has a version control mechanism in place, and if a document or folder with the same identifier already exists, it will not allow the creation of another with the same initial version.
  Incorrect Input: Sometimes, the error can arise from incorrect input or parameters being passed during the creation process.
  
  Solution:
  
  Check Existing Folders/Documents: Before creating a new folder or document, check if one with the same name and version already exists. You can do this by searching in the document management system.
  Use a Different Name/Version: If a folder or document with the same name exists, consider using a different name or version for the new folder/document.
  Modify Existing Document: If you need to update or modify the existing document, consider using the versioning features of SAP to create a new version of the existing document instead of creating a new one.
  Consult Documentation: Review the SAP documentation related to document management for specific guidelines on naming conventions and versioning.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  SAP Document Management System (DMS): Familiarize yourself with the functionalities and limitations of the DMS in SAP, as this error is often related to document management processes.
  Versioning in SAP: Understanding how versioning works in SAP can help prevent this error in the future. Each document can have multiple versions, and knowing how to manage these can be crucial.
  User Permissions: Ensure that you have the necessary permissions to create or modify documents and folders in the SAP system, as permission issues can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.