How To Fix PLM_DOC_INTERFACE001 - Versions and variants are ignored when documents are copied

SAP Error Message - Details

• Message type: E = Error

• Message class: PLM_DOC_INTERFACE - Audit Management - Document Interface

• Message number: 001

• Message text: Versions and variants are ignored when documents are copied

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PLM_DOC_INTERFACE001 - Versions and variants are ignored when documents are copied ?

  The SAP error message PLM_DOC_INTERFACE001 indicates that when documents are copied in the SAP system, the versions and variants of those documents are being ignored. This typically occurs in the context of document management within SAP PLM (Product Lifecycle Management).
  Cause:
  The error message is triggered due to the following reasons:
  
  
  Document Type Settings: The document type settings may not allow for the copying of versions and variants. This can be configured in the document management settings.
  
  
  Copying Process: The process used to copy documents may not support the retention of versions and variants. This can happen if the copying function is not designed to handle these attributes.
  
  
  Configuration Issues: There may be configuration issues in the document management system that prevent the correct handling of versions and variants during the copy process.
  
  
  User Authorizations: The user may not have the necessary authorizations to copy documents with versions and variants.
  
  
  Solution:
  To resolve the issue, consider the following steps:
  
  
  Check Document Type Configuration:
  
  Go to the document type settings in SAP and verify if the configuration allows for the copying of versions and variants. Adjust the settings if necessary.
  
  
  
  Review Copying Process:
  
  Ensure that the method or transaction used for copying documents is appropriate for handling versions and variants. If not, consider using a different method or transaction.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to document management and copying processes to ensure that you are following the correct procedures.
  
  
  
  User Authorizations:
  
  Verify that the user performing the copy operation has the necessary authorizations to handle versions and variants. If not, work with your SAP security team to adjust the authorizations.
  
  
  
  SAP Notes and Support:
  
  Check for any relevant SAP Notes that may address this specific error message. SAP Notes often provide fixes or workarounds for known issues.
  
  
  
  Testing:
  
  After making any changes, conduct tests to ensure that the issue is resolved and that versions and variants are being copied as expected.
  
  
  
  Related Information:
  
  SAP PLM Documentation: Review the official SAP documentation for PLM and document management for detailed information on document types, versions, and variants.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, providing them with details of the error and the steps you have already taken.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to ensure that versions and variants are correctly handled when documents are copied in SAP.