How To Fix PIC01406 - Follow-on documents created; material interchange not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: PIC01 - Parts Interchangeability Message Class

• Message number: 406

• Message text: Follow-on documents created; material interchange not possible

What causes this issue?

Follow-on documents (goods receipt, parked invoice or held document)
already exist for this item. The material exchange cannot be carried out
for this item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In the purchase order history, check which documents have been created
for this item. If you want to carry out a material exchange, you must
cancel the follow-on documents.
Consecutive document number:
1. Goods receipt:,,,,,,&V1&
2. Parked invoice:,,&V2&
3. Invoice on hold:,,&V3&

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PIC01406 - Follow-on documents created; material interchange not possible ?

  The SAP error message PIC01406 indicates that material interchange is not possible because follow-on documents have already been created for the material in question. This typically occurs in the context of inventory management or production processes where materials are being tracked and managed.
  Cause:
  The error arises when you attempt to interchange materials (for example, substituting one material for another) in a situation where there are existing follow-on documents (like purchase orders, production orders, or delivery documents) that reference the original material. The system prevents the interchange to maintain data integrity and avoid inconsistencies in the related documents.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Follow-On Documents: Identify the follow-on documents that are linked to the material. You can do this by using transaction codes like ME23N (Display Purchase Order), CO03 (Display Production Order), or VL03N (Display Outbound Delivery) to see if there are any active documents.
  
  
  Cancel or Close Follow-On Documents: If possible, cancel or close the follow-on documents that are preventing the interchange. This may involve:
  
  Deleting or reversing a purchase order.
  Closing a production order.
  Completing or reversing a delivery.
  
  
  
  Use Alternative Materials: If the interchange is critical and you cannot cancel the follow-on documents, consider using an alternative material that does not have any follow-on documents associated with it.
  
  
  Consult with Your SAP Administrator: If you are unsure about the implications of canceling documents or if you do not have the necessary permissions, consult with your SAP administrator or a colleague who has experience with material management in SAP.
  
  
  Review Configuration Settings: In some cases, the configuration settings for material management may need to be reviewed to ensure that the interchange process is set up correctly.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing materials and documents in SAP, such as:
  
  MM03: Display Material
  MB51: Material Document List
  MB1A: Goods Withdrawal
  MB1B: Transfer Posting
  MB1C: Other Goods Receipts
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP Notes can provide additional context or solutions for known issues.
  
  
  Documentation: Review SAP documentation or help files related to material management and document flow to understand how materials and their interchanges are managed within your specific SAP environment.
  
  
  By following these steps, you should be able to address the error message PIC01406 and proceed with your material interchange process.