How To Fix PH093 - Archiving date for trip data must be before today's date

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 093

• Message text: Archiving date for trip data must be before today's date

What causes this issue?

You have specified an archiving date that is in the future.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose an archiving date that comes before today's date.
If <LS>travel management</> is integrated with <LS>payroll</> in your
system, and if the system uses the archiving date to calculate a
default value for the retroactive accounting limit in <LS>payroll</>,
note that the retroactive accounting limit must be between the
archiving date and today's date. Therefore, you must specify an
archiving date that is far enough in the past.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH093 - Archiving date for trip data must be before today's date ?

  The SAP error message PH093, which states "Archiving date for trip data must be before today's date," typically occurs when you are trying to archive trip data in the SAP system, but the date you have specified for archiving is either today or a future date. This is a validation check to ensure that only completed and past data is archived.
  Cause:
  
  Incorrect Archiving Date: The date you entered for archiving is set to today or a future date.
  Data Status: The trip data you are trying to archive may not be in a completed status, or it may still be in use.
  
  Solution:
  To resolve this error, you should ensure that the archiving date you are using is set to a date that is earlier than the current date. Here are the steps you can take:
  
  
  Check the Archiving Date: Make sure that the date you are entering for archiving is indeed before today's date. You can do this by:
  
  Opening the archiving transaction or program.
  Entering a date that is earlier than the current date.
  
  
  
  Verify Trip Data Status: Ensure that the trip data you are trying to archive is completed and no longer in use. If the data is still active or in a pending state, it cannot be archived.
  
  
  Consult Documentation: If you are unsure about the correct archiving procedures or the status of the trip data, refer to the SAP documentation or your organization's internal guidelines for archiving trip data.
  
  
  Check User Authorizations: Ensure that you have the necessary authorizations to perform archiving operations in the SAP system.
  
  
  Contact Support: If you continue to experience issues after verifying the date and data status, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, especially for the specific module you are working with (e.g., Travel Management).
  Transaction Codes: Common transaction codes related to archiving in SAP include SARA (Archive Administration) and SARI (Archive Information System).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to archiving in your version of SAP.
  
  By following these steps, you should be able to resolve the PH093 error and successfully archive your trip data.