How To Fix PH091 - Earliest possible retro. acc. limit for time evaluation is in the future

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 091

• Message text: Earliest possible retro. acc. limit for time evaluation is in the future

What causes this issue?

The system uses the archiving date to calculate a default value for the
retroactive accounting limit. You have chosen an archiving date so that
the earliest possible retroactive accounting limit calculated by the
system is in the future.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose an archiving date so far back in the past that the retroactive
accounting limit calculated by the system comes before today's date.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH091 - Earliest possible retro. acc. limit for time evaluation is in the future ?

  The SAP error message PH091, which states "Earliest possible retro. acc. limit for time evaluation is in the future," typically occurs in the context of time evaluation and payroll processing. This error indicates that the system has encountered a date in the future that is affecting the retroactive accounting limits for time evaluation.
  Cause:
  
  Future Dates in Time Records: The error often arises when there are time records or infotypes (like IT 2001, IT 2002, etc.) that have future dates. This can happen if an employee's time data is being processed for a period that has not yet occurred.
  Retroactive Accounting Limit: The retroactive accounting limit is set in the system to determine how far back payroll can be processed. If this limit is set to a date in the future, it will trigger this error.
  Configuration Issues: There may be configuration settings in the payroll schema or in the employee's master data that are causing the system to misinterpret the dates.
  
  Solution:
  
  Check Time Records: Review the time records for the employee in question. Ensure that there are no entries with future dates that could be causing the issue.
  Adjust Retroactive Accounting Limit: If the retroactive accounting limit is set incorrectly, you may need to adjust it. This can typically be done in the payroll configuration settings (transaction code: SPRO).
  Review Payroll Configuration: Check the payroll schema and related configuration settings to ensure that they are set up correctly and that there are no future dates defined in the payroll processing rules.
  Run Time Evaluation: After making the necessary adjustments, run the time evaluation again to see if the error persists.
  Consult Documentation: Refer to SAP documentation or notes related to this error for any specific guidance or updates that may apply to your version of SAP.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation) to investigate and resolve the issue.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or fixes related to this error message.
  Testing: After making changes, it is advisable to test the payroll run in a development or quality environment before applying changes to the production system.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and Payroll.