How To Fix PH087 - Archiving date for payroll must be & or earlier

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 087

• Message text: Archiving date for payroll must be & or earlier

What causes this issue?

You have changed the system default for the archiving date. You have
chosen a date that comes after the date proposed by the system.

System Response

The system proposed its archiving date to keep the interval between the
archiving date and the retroactive accounting limit to a minimum. This
means that a later archiving date is not possible.

How to fix this error?

Choose an earlier date, or restore the system default.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH087 - Archiving date for payroll must be & or earlier ?

  The SAP error message PH087, which states "Archiving date for payroll must be & or earlier," typically occurs when you are trying to archive payroll data with a date that is later than the current date or the date that is set in the system for archiving. This error is related to the payroll archiving process in SAP, which is designed to manage and store payroll data efficiently.
  Cause:
  
  Invalid Archiving Date: The date you are trying to use for archiving payroll data is set to a future date or is later than the date that the system allows for archiving.
  Configuration Issues: There may be configuration settings in the payroll module that restrict archiving to certain dates.
  Data Locking: The payroll data may be locked for the period you are trying to archive, preventing any changes or archiving actions.
  
  Solution:
  
  Check the Archiving Date: Ensure that the archiving date you are using is correct and is set to a date that is equal to or earlier than the current date or the last payroll period that has been processed.
  Review Payroll Periods: Verify the payroll periods that have been processed and ensure that you are not trying to archive data from a period that is still open or has not been finalized.
  Adjust Configuration: If necessary, review the configuration settings in the SAP system related to payroll archiving. This may involve checking the settings in transaction codes like SARA (Archive Administration) or other relevant configuration areas.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on archiving payroll data, as there may be additional steps or considerations based on your system's configuration.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance, especially if there are custom configurations in your system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes such as SARA (for archiving), PA03 (for personnel actions), and PA20 (for employee data) to navigate payroll data effectively.
  Archiving Objects: Understand the archiving objects related to payroll, such as PAYROLL, to ensure you are archiving the correct data.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  Testing in Development: If possible, test the archiving process in a development or test environment to ensure that the process works as expected before applying it in the production environment.
  
  By following these steps, you should be able to resolve the PH087 error and successfully archive payroll data in SAP.