How To Fix PH071 - Payroll archiving date must be before today's date

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 071

• Message text: Payroll archiving date must be before today's date

What causes this issue?

You have entered an archiving date that is in the future.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose an archiving date that comes before today's date.
If the system needs to use the archiving date to calculate a default
value for the retroactive accounting limit, note that the retroactive
accounting limit must be between the archiving date and today's date.
Therefore, make sure you enter an archiving date that is far enough in
the past.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH071 - Payroll archiving date must be before today's date ?

  The SAP error message PH071, which states "Payroll archiving date must be before today's date," typically occurs when you are trying to archive payroll data with a date that is either today or in the future. This is a safeguard to ensure that you do not archive data that is still relevant or that may be subject to changes.
  Cause:
  
  Incorrect Date Input: The date you are trying to use for archiving is set to today’s date or a future date.
  System Configuration: The system may have been configured to prevent archiving of payroll data that is not yet finalized or is still in the current period.
  
  Solution:
  To resolve this error, you should ensure that the payroll archiving date you are entering is earlier than the current date. Here are the steps you can take:
  
  
  Check the Date: Verify the date you are entering for the payroll archiving process. Make sure it is set to a date that is before today.
  
  
  Adjust the Date: If you have mistakenly set the date to today or a future date, change it to a valid past date that corresponds to the payroll period you wish to archive.
  
  
  Review Payroll Status: Ensure that the payroll for the period you are trying to archive has been completed and is no longer subject to changes.
  
  
  Consult Documentation: If you are unsure about the correct date to use, refer to your organization's payroll processing documentation or consult with your payroll administrator.
  
  
  System Settings: If the issue persists, check with your SAP Basis or technical team to ensure that there are no system settings or configurations that are preventing the archiving process.
  
  
  Related Information:
  
  Archiving Process: Understand the payroll archiving process in SAP, which typically involves moving historical payroll data to an archive to improve system performance and manage data retention.
  Transaction Codes: Familiarize yourself with the relevant transaction codes for payroll archiving, such as SARA (Archive Administration) and the specific archiving object for payroll (e.g., PAYROLL).
  SAP Notes: Check SAP Notes for any known issues or updates related to payroll archiving that may provide additional context or solutions.
  
  By following these steps, you should be able to resolve the PH071 error and successfully archive your payroll data.