How To Fix PG253 - Error when determining document type for optical archive

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 253

• Message text: Error when determining document type for optical archive

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PG253 - Error when determining document type for optical archive ?

  The SAP error message PG253, which states "Error when determining document type for optical archive," typically occurs in the context of document management and archiving processes within SAP systems. This error can arise due to several reasons, and understanding the cause is essential for finding an appropriate solution.
  Causes of PG253 Error
  
  
  Missing Document Type Configuration: The document type that the system is trying to use for archiving may not be configured correctly in the system.
  
  
  Incorrect Archive Object: The archive object associated with the document type may not be set up properly or may not exist.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access the document type or the archiving process.
  
  
  Inconsistent Data: There may be inconsistencies in the data related to the document type or the archiving settings.
  
  
  System Configuration Issues: There may be issues with the configuration of the optical archiving settings in the SAP system.
  
  
  Solutions to PG253 Error
  
  
  Check Document Type Configuration:
  
  Go to the transaction code OAC2 (Document Type Configuration) and verify that the document type in question is correctly configured.
  Ensure that the document type is assigned to the correct archive object.
  
  
  
  Verify Archive Object:
  
  Use transaction code SARA to check the settings for the archive object related to the document type.
  Ensure that the archive object is active and properly configured.
  
  
  
  Review User Authorizations:
  
  Check the user roles and authorizations to ensure that the user has the necessary permissions to perform archiving operations.
  
  
  
  Check for Data Inconsistencies:
  
  Review the data related to the document type and ensure that there are no inconsistencies or missing entries.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to the PG253 error. Implement any recommended corrections or updates.
  
  
  
  System Configuration Review:
  
  Review the overall configuration of the optical archiving settings in the SAP system to ensure everything is set up correctly.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error and the steps you have already taken.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), OAC2 (Document Type Configuration), and OAC3 (Document Type Assignment).
  Documentation: Review SAP documentation related to optical archiving and document management for best practices and configuration guidelines.
  Testing: After making changes, perform tests to ensure that the archiving process works as expected without triggering the PG253 error.
  
  By following these steps, you should be able to identify the cause of the PG253 error and implement a solution to resolve it.