How To Fix PG234 - Optical archive not active for personnel number &

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 234

• Message text: Optical archive not active for personnel number &

What causes this issue?

The parameter CBW is set to zero in the feature TRVPA, i.e. the
optical archive is not active for this personnel number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In the travel expense customizing system, maintain the feature TRVPA.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG234 - Optical archive not active for personnel number & ?

  The SAP error message PG234, which states "Optical archive not active for personnel number &," typically occurs when the system is trying to access an optical archive (such as scanned documents or images) for a specific personnel number, but the optical archive functionality is not activated or configured correctly for that personnel number.
  Cause:
  
  Optical Archive Not Configured: The optical archive may not be set up for the specific personnel number in question.
  Inactive Archive: The optical archive system may not be active or properly configured in the SAP system.
  Missing Authorization: The user may not have the necessary authorizations to access the optical archive.
  Personnel Number Issues: The personnel number may not be valid or may not have any associated documents in the optical archive.
  
  Solution:
  
  
  Check Optical Archive Configuration:
  
  Ensure that the optical archive is properly configured in the SAP system. This includes checking the settings in transaction codes like OAC0 (for archive administration) and OAC2 (for archive object settings).
  
  
  
  Activate Optical Archive:
  
  If the optical archive is not active, you may need to activate it. This can typically be done by a system administrator or someone with the appropriate permissions.
  
  
  
  Verify Personnel Number:
  
  Confirm that the personnel number you are trying to access is valid and that there are documents associated with it in the optical archive.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the optical archive. This may involve checking roles and permissions in the user profile.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions on configuring and troubleshooting optical archives.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OAC0, OAC2, and others related to optical archiving.
  SAP Notes: Check for any SAP Notes related to optical archiving and the specific error message PG234, as there may be patches or updates that address known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the PG234 error in your SAP system.