How To Fix PG032 - Number range &1 is external, enter a personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 032

• Message text: Number range &1 is external, enter a personnel number

What causes this issue?

Number range &V1& is external. Please enter a personnel number from the
interval from &V2& to &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG032 - Number range &1 is external, enter a personnel number ?

  The SAP error message PG032 indicates that the system is expecting a personnel number but has encountered an external number range instead. This typically occurs in the context of personnel administration or human resources modules when trying to create or manage employee records.
  Cause:
  The error arises when:
  
  The system is configured to use an external number range for personnel numbers, but the user is trying to enter a number that does not conform to the expected format.
  The personnel number being entered is either not valid or not recognized by the system.
  The configuration settings for number ranges in the SAP system may not be set up correctly.
  
  Solution:
  To resolve the PG032 error, you can take the following steps:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects) and check the configuration for the personnel number range.
  Ensure that the number range is set to external if that is the intended configuration.
  
  
  
  Enter a Valid Personnel Number:
  
  Make sure you are entering a valid personnel number that falls within the defined external number range.
  If you are unsure of the valid range, you can check the number range settings in the same SNRO transaction.
  
  
  
  Use the Correct Transaction:
  
  Ensure you are using the correct transaction for creating or managing personnel records. For example, use PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) as appropriate.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to create or modify personnel records.
  
  
  
  Consult with SAP Basis or HR Team:
  
  If the issue persists, consult with your SAP Basis or HR team to verify that the system settings are correct and that there are no underlying issues with the configuration.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SNRO: Number Range Objects
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for detailed information on number range management and personnel administration.
  
  
  
  SAP Notes:
  
  Check SAP Notes for any known issues or patches related to this error message.
  
  
  
  By following these steps, you should be able to resolve the PG032 error and successfully enter the required personnel number.