How To Fix PFQ1028 - Overlapping periods for quota & infotype &

SAP Error Message - Details

• Message type: E = Error

• Message class: PFQ1 - ADP ITF

• Message number: 028

• Message text: Overlapping periods for quota & infotype &

What causes this issue?

Overlap of dates for quota & infotype &

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PFQ1028 - Overlapping periods for quota & infotype & ?

  The SAP error message PFQ1028 "Overlapping periods for quota & infotype &" typically occurs in the context of managing employee leave quotas or other time-related infotypes in the SAP Human Capital Management (HCM) module. This error indicates that there are overlapping time periods for the quota or infotype being processed, which is not allowed in the system.
  Cause:
  
  
  Overlapping Quota Entries: The error usually arises when there are multiple entries for the same quota type (e.g., vacation, sick leave) that have overlapping validity periods. For example, if one entry is valid from January 1 to December 31 and another entry is valid from June 1 to December 31, this will trigger the error.
  
  
  Incorrect Data Entry: It may also occur due to incorrect data entry when creating or modifying quota records or infotypes, leading to unintentional overlaps.
  
  
  Configuration Issues: Sometimes, the configuration settings for the quota types or infotypes may not be set up correctly, leading to conflicts.
  
  
  Solution:
  
  
  Check Quota Records: Review the quota records for the employee in question. You can do this by navigating to the relevant infotype (e.g., 2006 for Absences, 2007 for Planned Working Time) and checking the validity periods of the entries.
  
  
  Adjust Validity Periods: If you find overlapping periods, you will need to adjust the validity dates of the quota records to ensure that there are no overlaps. This may involve deleting or modifying existing records.
  
  
  Use Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to view and edit the infotypes related to the employee's quotas.
  
  
  Consult with HR or SAP Support: If you are unsure about how to resolve the issue or if it involves complex configurations, it may be beneficial to consult with your HR department or SAP support team for assistance.
  
  
  Related Information:
  
  
  Infotypes: Common infotypes related to quotas include:
  
  Infotype 2006: Absences
  Infotype 2007: Planned Working Time
  Infotype 2008: Attendances
  Infotype 2009: Quota Corrections
  
  
  
  Quota Types: Different types of quotas can be configured in SAP, such as vacation, sick leave, and other leave types. Each type may have specific rules regarding validity and overlaps.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to quota management that may provide additional insights or solutions.
  
  
  Documentation: Refer to SAP documentation or user manuals for detailed information on managing quotas and infotypes.
  
  
  By following these steps, you should be able to identify and resolve the PFQ1028 error effectively.