How To Fix PFO1084 - Maximum permitted quota for role &2 has been exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: PFO1 - Messages for Portfolio Assignment

• Message number: 084

• Message text: Maximum permitted quota for role &2 has been exceeded

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFO1084 - Maximum permitted quota for role &2 has been exceeded ?

  The SAP error message PFO1084, which states "Maximum permitted quota for role &2 has been exceeded," typically occurs in the context of SAP's role management and authorization system. This error indicates that a user or a group of users has reached the maximum number of authorizations or roles that can be assigned to them for a specific role.
  Cause:
  
  Quota Limit Exceeded: Each role in SAP can have a defined quota limit, which restricts the number of users or assignments that can be associated with that role. If this limit is reached, any attempt to assign the role to additional users will trigger this error.
  Configuration Settings: The quota limits are usually set in the role configuration settings. If the limit is too low for the number of users needing access, this error will occur.
  User Management Practices: Inefficient user management practices, such as not regularly reviewing and cleaning up user assignments, can lead to exceeding the quota.
  
  Solution:
  
  Review Role Assignments: Check the current assignments for the role in question. Identify if there are users who no longer need access and can be removed.
  Increase Quota Limit: If the role is essential for many users, consider increasing the quota limit for that role in the role configuration settings. This can typically be done by an administrator with the appropriate permissions.
  Role Redesign: If the role is being assigned to a large number of users, it may be worth considering redesigning the role to better fit the needs of the organization. This could involve creating sub-roles or more specific roles that can be assigned to users based on their actual needs.
  User Cleanup: Regularly review user access and remove any unnecessary role assignments to prevent hitting quota limits in the future.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PFCG (Profile Generator) to manage roles and authorizations.
  Authorization Management: Understanding how authorizations work in SAP and the implications of role assignments is crucial for effective user management.
  Documentation: Refer to SAP documentation for detailed guidelines on role management and quota settings.
  Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or consulting with an SAP security expert.
  
  By addressing the cause of the error and implementing the suggested solutions, you should be able to resolve the PFO1084 error effectively.