How To Fix PFM_PAP_MESSAGES018 - Could not read document number &1, year &2 in the cleared items table

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_PAP_MESSAGES - PAP Message Class

• Message number: 018

• Message text: Could not read document number &1, year &2 in the cleared items table

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_PAP_MESSAGES018 - Could not read document number &1, year &2 in the cleared items table ?

  The SAP error message PFM_PAP_MESSAGES018 indicates that the system is unable to read a specific document number and year from the cleared items table. This error typically arises in the context of financial accounting or asset accounting when the system is trying to access or process data related to cleared items.
  Causes:
  
  Document Not Found: The specified document number and year may not exist in the cleared items table. This could be due to data deletion or incorrect document number/year being referenced.
  Authorization Issues: The user may not have the necessary authorizations to access the cleared items table or the specific document.
  Data Corruption: There may be corruption in the database or inconsistencies in the data that prevent the system from retrieving the document.
  Configuration Issues: Incorrect configuration settings in the financial module could lead to issues in accessing the cleared items.
  Archiving: The document may have been archived, and the system is trying to access it from the live database.
  
  Solutions:
  
  Verify Document Existence: Check if the document number and year exist in the cleared items table. You can do this by querying the relevant database table (e.g., BSIK for open items or BSAK for cleared items).
  Check Authorizations: Ensure that the user has the necessary authorizations to access the cleared items. This can be done by reviewing the user roles and permissions in the SAP system.
  Data Consistency Check: Run data consistency checks or use transaction codes like SE11 to check the structure of the table and ensure that there are no inconsistencies.
  Review Configuration: Check the configuration settings in the financial module to ensure that everything is set up correctly.
  Consult Archiving Settings: If the document has been archived, consult with your SAP Basis team to see if the document can be retrieved from the archive or if the archiving settings need to be adjusted.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), and FBL3N (G/L Account Line Item Display) to investigate the document further.
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, providing them with the error message details and any relevant logs or screenshots.
  Documentation: Review SAP documentation related to financial accounting and asset accounting for more context on how cleared items are managed within the system.
  
  By following these steps, you should be able to identify the root cause of the error and implement a suitable solution.